Birmingham Team Assistant

Recruitment Outsourcing; Birmingham; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading financial institution in Birmingham is seeking a Birmingham Team Assistant to support senior staff with diverse tasks, including expense management and scheduling. The ideal candidate will possess exceptional communication skills, attention to detail, and a proactive mindset. This role offers a hybrid working model and several attractive benefits.

Benefits

Hybrid working model

30 days' holiday plus bank holidays

Life assurance and private healthcare

Flexible benefits

Qualifications

• Keen attention to detail.
• Excellent verbal and written communication skills.
• A proactive approach to responsibilities, action-oriented.
• The ability to handle confidential information.

Responsibilities

• Utilizing Concur for expense management.
• Coordinating complex calendars and schedules.
• Facilitating travel plans for team members.
• Handling extensive correspondence on behalf of senior staff.

Skills

Attention to detail

Verbal communication

Written communication

Proactive approach

Discretion

Job description

Birmingham Team Assistant

Job Title: Administrative Assistant
Location: Birmingham
Corporate Title: Non-Corporate Title

This is an Assistant role within Origination & Advisory (O&A) in the Investment Bank. O&A is a fast-paced, driven, and energetic environment, to be effective in this demanding role you will need to be able to think quickly to prioritize multiple urgent tasks, display good time management, have exceptional communication skills, and a keen attention to detail.

What we'll offer you

• Hybrid Working - we understand that employee expectations and preferences are changing. We have implemented a model that enables eligible employees to work remotely for a part of their working time and reach a working pattern that works for them.
• Competitive salary and non-contributory pension.
• 30 days' holiday plus bank holidays, with the option to purchase additional days.
• Life Assurance and Private Healthcare for you and your family.
• A range of flexible benefits including Retail Discounts, a Bike4Work scheme, and Gym benefits.
• The opportunity to support a wide-ranging CSR programme + 2 days' volunteering leave per year.

Your key responsibilities

• Utilizing Concur to its full potential, taking full advantage of Artificial Intelligence features.
• Coordinating the submission of business expenses for remittance on behalf of all assigned team members in a timely fashion.
• Understanding the importance and enforcing Deutsche Bank's expense policies, using them as a guide to process expenses to avoid claim rejections.
• Coordinating complex calendars and schedules for senior staff, to ensure effective time management and prioritization of engagements. Setting up meetings across multiple time zones, booking rooms, organizing passes, and coordinating catering, where necessary, so that meetings/events are able to run without disruption.
• Facilitating the travel plans of all team members with minimal disruption, including planning and booking detailed travel itineraries (flights, cars, hotels, visas).
• Establishing trust to be able to handle extensive telephone and email correspondence on behalf of senior team members. Processing invoices and purchase orders in a manner that is compliant with divisional policy and ensures the most efficient use of the Bank's resources.

Your skills and experience

• Keen attention to detail.
• Excellent verbal and written communication skills.
• A proactive approach to responsibilities, action-oriented.
• A strong focus on getting the job done correctly.
• The ability to handle confidential information and use discretion with sensitive issues.
• The ability to interact with staff and their support functions at all levels.

How we'll support you

• Training and development to help you excel in your career.
• Flexible working to assist you in balancing your personal priorities.
• A culture of continuous learning to aid progression.
• A range of flexible benefits that you can tailor to suit your needs.
• We value diversity and as an equal opportunities' employer, we make reasonable adjustments for those with a disability such as the provision of assistive equipment if required (e.g., screen readers, assistive hearing devices, adapted keyboards).

Please note the expected salary for some roles may be below the minimum level requirements to support candidates who require a Skilled Worker visa to work in the UK. Should you already have a Skilled Worker visa and are identified for a role, we can discuss and support you with the process.

About us

Deutsche Bank is the leading German bank with strong European roots and a global network.

Deutsche Bank in the UK is proud to have been named The Times Top 50 Employers for Gender Equality 2025 for six consecutive years. Additionally, we have been awarded a Gold Award from Stonewall and named in their Top 100 Employers 2024 for our work supporting LGBTQ+ inclusion.

If you have a disability, health condition, or require any adjustments during the application process, we encourage you to contact our Adjustments Concierge on [e-mail] to discuss how we can best support you.

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative, and working collaboratively.

Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.

We welcome applications from all people and promote a positive, fair, and inclusive work environment.

We are an equal opportunities employer who seeks to recruit and appoint the best available person for a job regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.