BioResource Administrative Assistant

www.findapprenticeship.service.gov.uk - Jobboard; United Kingdom; On-site; GBP 18,000 - 25,000; Part time

Job summary

A leading health research organization is seeking a part-time Administrative Assistant for the PIBD BioResource study in the UK. The role includes supporting recruitment efforts, maintaining confidentiality, managing administrative tasks, and requires GCSE-level education and prior office experience. Good communication skills and proficiency in Office software are essential. Applications must be submitted online by 18 August 2025.

Qualifications

• Experience in an administrative role in an office environment.
• Ability to work independently with minimal supervision.
• Familiarity with using mobile apps and online databases.

Responsibilities

• Support the recruitment of participants to PIBD BioResource.
• Maintain confidentiality regarding participant issues.
• Perform various administrative tasks like proofreading and managing study materials.

Skills

Customer service orientation

Problem-solving

Written communication

Oral communication

Time management

Self-motivation

Education

GCSE level or equivalent

Tools

Microsoft Office (Outlook, Excel, Word)

Mobile apps

Online databases

Job description

We are seeking to appoint an Administrative Assistant to join the team for the Paediatric Inflammatory Bowel Disease (PIBD) BioResource study, part of NIHR BioResource (http://bioresource.nihr.ac.uk). As a BioResource Administrative Assistant, you will have general responsibility for the effective day-to-day running of the PIBD BioResource study by working closely with the Research Coordinator.

With a customer service orientated approach and competence in working with confidential information, you will be predominantly supporting the recruitment of participants to the PIBD BioResource and act as a main point of contact, liaising with site research staff, parents/guardians of participants, NIHR BioResource staff, laboratory staff etc., using initiative and judgment to solve problems and provide feedback to the Research Coordinator as appropriate. You will be tracking PIBD recruits through the BioResource online database systems, raising any data queries and following them through to resolution. In doing so, you will maintain confidentiality of issues relating to participants in the BioResource.

You will perform various administrative tasks such as proofreading, attending study meeting and record minutes/action points and other as appropriate. You will be maintaining adequate stock levels of study materials, receiving orders and sending out study packs/ supplies to sites and participants, raise purchase orders for goods/services on departmental University systems.

It is essential that you are educated to GCSE level (or equivalent) and have experience in an administrative role working in an office environment. You will have good written and oral communication skills, alongside good time management and ability to work independently with minimal supervision. You will hold good knowledge of standard Office software packages (e.g. Outlook Excel, Word) and familiarity with using mobile apps and online databases.

Applications for this vacancy should be made online and you will need to upload a supporting statement and CV. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. Please restrict your documentation to your CV and supporting statement only. Any other documents will be requested at a later date.

This position is offered part-time (0.4FTE) on a fixed term contract until 30 April 2026 and is funded by the CICRA.

Only applications received before 12 midday on 18 August 2025 will be considered. Please quote 181277 on all correspondence.