BioResource Administrative Assistant

University of Oxford; Oxford; On-site; GBP 27,000 - 32,000; Part time

Job summary

A prestigious educational institution is seeking a part-time Administrative Assistant for the PIBD BioResource study. The candidate will support participant recruitment and perform general administrative tasks. Essential qualifications include GCSE level education and experience in an office setting. The role offers a salary of £27,838 to £31,459 per annum (pro-rata) and is part of a fixed-term contract until April 2026.

Benefits

Pensionable Oxford University Weighting of £1,500 per year (pro-rata)

Qualifications

• Experience in an administrative role working in an office environment.
• Ability to work independently with minimal supervision.
• Familiarity with standard office software packages.

Responsibilities

• Assist with the day-to-day running of the PIBD BioResource study.
• Support recruitment of participants to the BioResource.
• Perform various administrative tasks, including proofreading and meeting minutes.

Skills

Customer service orientation

Good written communication skills

Good oral communication skills

Good time management

Education

GCSE level (or equivalent)

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Online databases

Mobile apps

Job description

We are seeking to appoint an Administrative Assistant to join the team for the Paediatric Inflammatory Bowel Disease (PIBD) BioResource study, part of NIHR BioResource (http://bioresource.nihr.ac.uk). As a BioResource Administrative Assistant, you will have general responsibility for the effective day-to-day running of the PIBD BioResource study by working closely with the Research Coordinator.

With a customer service orientated approach and competence in working with confidential information, you will be predominantly supporting the recruitment of participants to the PIBD BioResource and act as a main point of contact, liaising with site research staff, parents/guardians of participants, NIHR BioResource staff, laboratory staff etc., using initiative and judgment to solve problems and provide feedback to the Research Coordinator as appropriate. You will be tracking PIBD recruits through the BioResource online database systems, raising any data queries and following them through to resolution. In doing so, you will maintain confidentiality of issues relating to participants in the BioResource.

You will perform various administrative tasks such as proofreading, attending study meeting and record minutes/action points and other as appropriate. You will be maintaining adequate stock levels of study materials, receiving orders and sending out study packs/ supplies to sites and participants, raise purchase orders for goods/services on departmental University systems.

It is essential that you are educated to GCSE level (or equivalent) and have experience in an administrative role working in an office environment. You will have good written and oral communication skills, alongside good time management and ability to work independently with minimal supervision. You will hold good knowledge of standard Office software packages (e.g. Outlook Excel, Word) and familiarity with using mobile apps and online databases.

Applications for this vacancy should be made online and you will need to upload a supporting statement and CV. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. Please restrict your documentation to your CV and supporting statement only. Any other documents will be requested at a later date.

This position is offered part-time (0.4FTE) on a fixed term contract until 30 April 2026 and is funded by the CICRA.
Only applications received before 12 midday on 18 August 2025 will be considered. Please quote 181277on all correspondence.

£27,838 to £31,459 per annum (pro-rata) : Standard Grade 4. This is inclusive of a pensionable Oxford University Weighting of £1,500 per year (pro-rata).