Billing Manager

Hogan Lovells; London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

A leading global law firm is seeking a Billing Manager for their London office. In this role, you will oversee the UK Billing team, ensuring compliance with legal billing standards and supervising the team in processing bills. The position requires strong leadership skills and knowledge of billing systems, with opportunities for flexible working arrangements.

Qualifications

• Qualifications to A level.
• Experience with legal practice management and billing systems (e.g 3E).
• Strong knowledge of UK legal billing standards, VAT and SRA Accounts Rules.

Responsibilities

• Supervise and support a team of Legal Billers providing training and performance oversight.
• Ensure compliance with UK VAT laws and SRA accounts rules.
• Develop and implement billing policies, procedures and best practices.

Skills

Attention to Detail

Analytical Ability

Team Leadership

Education

A Level Qualifications

Tools

3E

Job description

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

Job Title

Billing Manager

Department

Finance - Billing

Office Location

London

Reports To

Senior Billings and Collections Manager

Working Hours

35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office,please contact a member of the recruitment team to discuss further.

Firm Description

Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa.

With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

Department Description

The London Finance function comprises approximately 70 staff. The primary departments are Billing, Business Control, Cash Office, Partners Matters, Salaries, Financial Analysis, Financial Systems and Reporting. The department is responsible for handling all financial matters in respect of the London Office and the co-ordination of financial affairs in the international offices.

The Billing Department is responsible for work in progress management, production and processing of bills, the collection of outstanding bills and the provision of WIP, billing and debtor statistics to the partnership. The department is also responsible for the registration and upkeep of clients, matters, fee earners and associated duties.

Role Overview

To oversee the UK Billing team in the London office in the form of the processing and submission of bills using 3E, the maintenance of billing records, dealing with billing related queries and assisting fee earners and PA's with technical difficulties in recording time/billing.

Key Responsibilities / Accountabilities

• Supervise and support a team of Legal Billers providing training and performance oversight.

• Liaise with Partners, Fee Earners, PAs and clients to resolve billing queries and ensure alignment with client billing guidelines.

• Ensure compliance with UK VAT laws, SRA accounts rules and international financial controls.

• Develop and implement billing policies, procedures and best practices.

• Monitor Work In Progress (WIP).

• Collaborate with finance, compliance and legal operations teams to support audits and internal reporting requirements.

• Drive process improvements and automation initiatives to streamline billing operations.

• Provide monthly and ad hoc billing reports and analysis to senior management.

Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services.

All members of the firm participate in our Responsible Business program.

Person Specification

Qualification and Training

Essential:

• Qualifications to A level.

• Experience with legal practice management and billing systems (e.g 3E).

• Strong knowledge of UK legal billing standards, VAT and SRA Accounts Rules.

Desired:

• Familiarity with international billing practices (EMEA or global operations).

• Experience leading or contributing to system implementations or upgrades.

General Attributes

• Ability to work in a fast-paced, deadline driven environment.

• High attention to detail and strong analytical ability.

• Builds and maintains effective working relationships with colleagues, clients and others at work.

Agile Working Statement

Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

Equal Opportunities Employment Statement

It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex , gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability.