Billing Co-ordinator

Dentons; Milton Keynes; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading global law firm is seeking a Financial Administration Assistant in Milton Keynes to support billing and finance-related tasks. The role requires strong organisational skills and attention to detail. Candidates must be resourceful and effective under pressure. This hybrid position offers valuable experience and career development opportunities.

Qualifications

• Versatile and resourceful approach to work.
• Composed and effective in high-stress scenarios.
• Willingness and motivation to work with teams.

Responsibilities

• Support billing process using Elite.
• Process bills and follow client-specific protocols.
• Liaise with billing team and manage international retainers.

Skills

Ability to follow process workflow maps

Numerical accuracy

Organisation skills

Communication skills

Attention to detail

Time management skills

Job description

Overview

Department: People, Reward & Mobility
Duration: 12 month FTC
Location: Milton Keynes
Reports to: Practice Support Workflow Co-ordinator
Type of Role: Hybrid
Requisition no: 8910

The Role

To provide support to a PRM partner and their PSE to deliver a high-quality service focusing on billing and providing support with finance-based tasks/activities and finance administrative support. This role will work closely with our accounts team to ensure the efficient management of the billing process. The role will include assisting with the same tasks for other partners and fee earners in the PRM team from time to time.

Responsibilities

Financial Administration (80%)

Other areas (20%):

• Routine Organisation and Planning
• Matter Opening Administration
• General Administration

The role is intended to promote a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met.

The role offers valuable experience, training, and genuine career development prospects.

• Responsibilities

Financial Administration

• Using Elite to assist with the billing process.
• Responsibility for processing bills, including:
  • attending internal meetings with the PRM partner;
  • generating WIP reports from the system, checking the rates are correct, reviewing the narratives and highlighting any non-chargeable entries and correcting spelling errors, saving to the system, and sharing with the relevant team members and the PRM partner;
  • following client-specific protocols;
  • processing invoices using 3E;
  • sending the invoices to clients;
  • closing relevant files;
  • liaising with the billing team, producing the relevant documentation and reports and prompting fee earners to complete all necessary paperwork;
  • preparing and assisting with client communication;
  • working closely with the accounts team, being part of any change programme as and when billing processes change;
  • liaising with relevant departments regarding billing, following up bills and payments as necessary.
• Managing multi-jurisdictional retainers and projects, including:
  • liaising with international offices and third-party law firms to obtain hours updates and monthly invoices;
  • preparing hours updates for clients;
  • preparing monthly retainer invoices;
  • Supporting fee earners with closing InTapp entries and assisting with narratives where required.
  • Logging third-party invoices as disbursements.

Routine Organisation and Planning

• Attending meetings and managing workload to meet billing deadlines.

Matter Opening Administration

• Supporting completion of NBI forms.
• Arranging routine conflicts and AML checks.
• Ensuring all parties lists and contact lists are prepared and kept up to date.

General Administration

• Assistance with general process driven tasks when required.

These key areas may vary according to the practice requirements.

Required experience, skills, and attributes

• Ability to follow process workflow maps.
• Versatile and resourceful approach to work.
• Numerical accuracy and ability to fault find/issue spot.
• Composed and effective in high-stress scenarios.
• Good organisation, communication and administrative skills.
• Keen attention to detail.
• Well-developed time management skills.
• Willingness and motivation to work with and support teams and practice group.

Firm Profile

Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you. www.dentons.com

Inclusion and Diversity

We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate. You can find out more about inclusion and diversity at Dentons here: Inclusion and Diversity.

Equal Opportunities

Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours.

During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.

If you have any questions about this or the role criteria, please email [e-mail]

No AGENCIES PLEASE

If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email [e-mail]. Enquiries only please – applications will not be accepted via email.

Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.