Bids Coordinator

Walker Morris; Leeds; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Bonus scheme up to 10%

25 days annual leave + bank holidays

Pension scheme

Death in service 4x salary

Hybrid & flexible working

Job summary

Walker Morris in Leeds is seeking a Bid Coordinator to support the delivery of high-quality proposals. You'll help win new work and strengthen client relationships by coordinating bids, drafting content, and ensuring timely submission.

Reporting to the Senior Manager - Bids, you will work with lawyers, partners and the Bids & Proposals team to tailor responses, maintain the bid library, and improve templates and processes.

Qualifications

• Experience in bids, business development or marketing, ideally in legal or professional services.
• Strong writing, editing and proofreading skills with adaptability for different clients and formats.
• Excellent organisational skills to meet deadlines and manage multiple tasks.
• Confident communication with partners, fee earners and support teams.
• Willingness to learn bid management and project coordination.

Responsibilities

• Manage production of proposals and credentials, tailoring content to client, opportunity and sector.
• Coordinate assigned workstreams, track actions and meet deadlines in formal bids.
• Draft and proofread proposal content from lawyers and specialists into clear responses.
• Assist with client questionnaires and supplier portal responses, ensuring consistency.
• Maintain and improve the bid content library (experiences, CVs, case studies).
• Record matter experience in SharePoint for future bids and client development.
• Support pursuit activity with market and client research and bid qualification prep.
• Maintain opportunity data in InterAction+ CRM and assist with reporting.
• Monitor tender inboxes and route new opportunities to the right colleagues.
• Help improve bid templates, tools and workflows.

Skills

Bids experience

Writing & editing

Organisation

Communication

Attention to detail

MS 365

Adobe InDesign

Tools

SharePoint

InterAction+ CRM

Microsoft 365

Adobe InDesign

Job description

Overview

We're recruiting a Bid Coordinator to support the delivery of high-quality proposals that help us win new work and strengthen existing client relationships.

Walker Morris is a firm that refuses to follow the expected path, and our Bids & Proposals team plays a vital role in helping us communicate our expertise, differentiate ourselves in a competitive market, and secure exciting new opportunities. With the business continuing to grow, we are expanding the Marketing & Business Development team, and this is an exciting opportunity for a Bid Coordinator to join us and contribute to the firm's continued success.

Reporting to our Senior Manager - Bids, you'll be supported to develop your skills, strengthen your proposal writing expertise, and build your experience in bid management and business development. Working alongside the wider Bids & Proposals team, you'll collaborate with colleagues across the firm to create compelling, client-focused submissions that showcase the very best of Walker Morris.

Throughout the year, you'll contribute to a wide range of opportunities across our key sectors and service lines, supporting formal tenders, client proposals and pursuit activities. You'll gain valuable insight into our clients and markets, conduct research, help maintain our library of experience and credentials, and work closely with colleagues to ensure every submission reflects our client promise of Bold thinking, simply delivered.

If you're looking for a role that combines writing, project coordination, stakeholder management and strategic business development, this is the job for you. We're committed to helping you grow, with access to internal and external training, opportunities to take on increasing responsibility, and the support of a collaborative team that values curiosity, continuous improvement and fresh thinking.

As the Bids Coordinator you will:

• Manage the production of project proposals and credentials documents, working with colleagues to tailor content to the client, opportunity and sector.
• Support formal bids and tenders by coordinating assigned workstreams, tracking actions and helping contributors meet agreed deadlines.
• Draft, edit and proofread proposal content, turning technical input from lawyers and other specialists into clear, concise and client-focused responses.
• Assist with client questionnaires, supplier portal responses and recurring tender questions, ensuring information is accurate and consistent.
• Maintain and help improve the firm's bid content library, including experience examples, CVs, case studies and testimonials.
• Collect, review and record matter experience from across the firm in SharePoint, building a reliable bank of evidence for future bids, proposals and client development activity.
• Support pursuit activity, including market and client research and preparation for bid qualification or kick-off discussions.
• Maintain accurate opportunity data in the firm's CRM system, InterAction+, and assist with regular bid activity reporting.
• Help monitor tender inboxes, ensuring new opportunities are logged and directed to the right colleagues.
• Work with the team to make practical improvements to bid templates, tools and workflows.

We are looking for:

• Experience of working in a bids, business development or marketing role, ideally within a legal or professional services environment, would be preferable.
• Well-developed writing, editing and proofreading skills, with the ability to adapt content for different clients, sectors, formats and word or page limits.
• Strong organisational skills, with the ability to manage deadlines, prioritise competing tasks and keep accurate records.
• Confidence communicating with colleagues at different levels, including fee earners, partners and business services teams.
• A proactive and practical approach, with the confidence to ask questions, follow up on actions and keep work moving often to challenging timescales and deadlines.
• A keen eye for detail and a commitment to producing accurate, well-presented work.
• A good working knowledge of Microsoft 365, including Word, Excel, PowerPoint and Copilot, with an interest in using design tools such as Adobe InDesign where appropriate.
• Willingness to learn, take feedback and continue developing bid management, proposal writing and project coordination skills.

Some of our benefits include:

• Salary reflective of experience.
• Earn up to 10% of your salary with our annual bonus scheme.
• Minimum of 25 days annual leave plus Bank Holidays per year increasing to 31 days with length of service, with the opportunity to buy/sell up to 5 days holiday per year.
• Auto enrolled into the workplace pension scheme, and we'll contribute a minimum of 6% of your salary.
• 4x your annual salary in the event of a death in service.
• Hybrid and flexible working for most roles with a minimum of 40% of your time spent in the office.

Find out more about working at Walker Morrishere.

Company Values

Our shared values represent our culture and the things that are important to us. They define who we are as a Firm, as an employer and what we expect of our people. They provide direction and purpose by influencing the decisions that we make and the actions that we take. It's really important that all candidates and employees demonstrate these values in their day-to-day activities:

• Embrace the fact everyone is different and unique.
• You can be serious without wearing a suit.
• Never lose sight of the bigger picture.
• Two heads are better than one.
• Take the bull by the horns.
• We win & lose together.

Walker Morris is committed to being an inclusive employer. We welcome applications regardless of sexual orientation, gender identity and expression, age, neuro diversity or disability status, family or parental status, race, religion or ethnicity.

If you need any reasonable adjustments throughout the recruitment process, please don't hesitate to ask. We are aDisability Confident employer.

Type of Working

Hybrid