Bid Writer & Coordinator

Service Care Solutions; Portsmouth; On-site; GBP 35,000 - 45,000; Full time

Job summary

Service Care Solutions in Portsmouth is seeking a Bid Writer & Coordinator to join a housing maintenance, facilities management and construction business.

You'll work in a small Business Development team, writing bid responses, coordinating tenders, and producing marketing materials while keeping information up to date.

The role requires strong writing, organisation and IT skills, GCSEs including English and Maths, and a relevant degree or 2–5 years' experience.

Qualifications

• Experience in a bid writing, bid coordination or marketing role.
• Strong written communication skills tailored to different audiences.
• Excellent organisation and attention to detail with multiple deadlines.
• Able to gather information from colleagues at different levels to finalise submissions.
• IT skills including Microsoft Office; Drupal or design software experience (InDesign/Illustrator) is essential.
• Five GCSE passes including English and Maths; relevant degree or 2–5 years of experience.

Responsibilities

• Write qualitative bid and tender responses, working with operational teams to gather technical information.
• Review and maintain the bid content library, ensuring information remains accurate and current.
• Collate selection questionnaire and tender responses, coordinating input from estimating and delivery teams to meet submission deadlines.
• Maintain bid schedules, databases and tender folders.
• Monitor bid and enquiry inboxes and track potential opportunities.
• Arrange meetings, circulate weekly agendas and record decisions.
• Maintain website content, social media channels and the internal staff communications feed.
• Prepare news stories, case studies, client newsletters and other marketing materials.
• Check branded documents for accuracy, presentation and consistency with company standards.
• Support other departments with accreditation submissions and document design.

Skills

Bid writing

Bid coordination

Marketing support

Strong writing skills

Attention to detail

Deadline management

Education

GCSEs incl English & Maths

Degree/HND or 2–5 years experience

Tools

Microsoft Office

Drupal CMS

InDesign

Illustrator

Job description

Job Title: Bid Writer & Coordinator

Location: Portsmouth PO2

Work Pattern: 40 hours per week

Type: Permanent

Salary: £35,000 - £45,000

We are recruiting for a Bid Writer & Coordinator to join a housing maintenance, facilities management and construction business in Portsmouth.

Working within a small Business Development team and reporting to a Director, you will support bids for building maintenance and construction projects. This varied role combines bid writing, tender coordination and marketing, with responsibility for producing clear submissions and keeping company communications up to date.

Key responsibilities

• Write qualitative bid and tender responses, working with operational teams to gather technical information.


• Review and maintain the bid content library, ensuring information remains accurate and current.


• Collate selection questionnaire and tender responses, coordinating input from estimating and delivery teams to meet submission deadlines.


• Maintain bid schedules, databases and tender folders.


• Monitor bid and enquiry inboxes and track potential opportunities.


• Arrange meetings, circulate weekly agendas and record decisions.


• Maintain website content, social media channels and the internal staff communications feed.


• Prepare news stories, case studies, client newsletters and other marketing materials.


• Check branded documents for accuracy, presentation and consistency with company standards.


• Support other departments with accreditation submissions and document design.

Essential Criteria

• Experience in a similar bid writing, bid coordination or marketing role, ideally supporting public sector tenders within construction, housing maintenance or facilities management.


• Strong written communication skills, with the ability to tailor content to different audiences.


• Excellent organisation and attention to detail, with the ability to manage competing deadlines.


• Confidence working with colleagues at different levels to gather information and finalise submissions.


• Strong IT skills, including Microsoft Office. Experience using a web content management system such as Drupal, or design software such as InDesign or Illustrator, is essential.


• An eye for visual design would be advantageous.


• Five GCSE passes, including English and Maths.


• A relevant degree, HND or equivalent qualification in English, Marketing or a similar subject, or two to five years' relevant recent experience.