BID Support Coordinator

TN United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Bids Support Coordinator to enhance their consultancy teams' bid preparation and submissions. This role emphasizes strong communication and interpersonal skills, along with meticulous attention to detail. You will be responsible for preparing proposals, managing document production, and collaborating with colleagues to develop effective bid strategies. With a flexible working approach and a commitment to social responsibility, this position offers opportunities for personal development and a chance to contribute to a Net Zero Carbon initiative by 2025. Join a dynamic team that values diversity and innovation.

Benefits

Private Medical Insurance

Health Screening

Life Assurance

Income Protection

Pension Scheme

Flexible Leave Options

Season Ticket Loan

Share Incentive Plan

Volunteer Days

Discretionary Bonus

Qualifications

• Strong background in bid administration processes.
• Ability to manage and prioritize tasks effectively.

Responsibilities

• Prepare proposals and submissions, ensuring high-quality outputs.
• Manage document production and support bid strategies.

Skills

Interpersonal Skills

Communication Skills

Attention to Detail

Bid Administration

Time Management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Social network you want to login/join with:

(To be located in any of the UK offices.)

Maternity Cover

We are seeking a Bids Support Coordinator to provide day-to-day support to our consultancy teams for bid preparation and submissions.

This role requires strong interpersonal and communication skills, background knowledge in bid administration processes, attention to detail, and the ability to manage and prioritize tasks.

Main responsibilities of the job:

1. Preparation and completion of proposals, projects, and EoIs for submission, including proofreading, formatting, and liaising with others to ensure high-quality outputs.
2. Updating and formatting CVs for proposals.
3. Using Microsoft Office software (especially Word, Excel, and PowerPoint) to produce high-quality documents.
4. Providing guidance on templates and formatting.
5. Managing document production and dispatch.
6. Updating marketing contacts on the central system.
7. Delivering occasional research work and ad-hoc support as required.
8. Ensuring consistent and clear labeling of electronic files to support knowledge sharing.
9. Assisting colleagues in developing bid strategies.
10. Writing and assembling general (non-technical) proposal sections, including tailored information; maintaining the proposal schedule to ensure timely delivery; coordinating with internal and external partners; and overseeing quality control for all proposal sections.
11. Conducting research to improve bid content and developing creative presentation approaches.
12. Updating and managing bid marketing collateral for ease of use by consultants.
13. Identifying opportunities to improve processes and sharing best practices.
14. Working with colleagues to prepare firm pre-qualifications, including tracking renewal dates, monitoring client process changes, researching new clients, and tracking prequalification status.
15. Coordinating proposal efforts when the firm is a prime or sub-contractor.
16. Monitoring proposal status and outcomes.
17. Handling client and consultant inquiries.
18. Maintaining and updating UK framework lists.
19. Supporting other teams and colleagues as needed, including during leave periods.

Requirements

Effective Communications: Understands the impact of behavior on others, recognizes different communication styles, actively listens, and responds appropriately.

Stakeholder Relationships: Builds relationships to understand needs and contributes effectively to requests.

Driving Results: Self-motivated, goal-oriented, able to prioritize, manage time effectively, and deliver quality work on time.

Leadership and Self-Development: Embodies company values, takes responsibility, contributes to initiatives, seeks personal development, and adapts flexibly to team needs.

We offer a flexible working approach, empowering our people with opportunities to excel.

The team is based across our UK offices in London, Leeds, and Manchester, with opportunities to collaborate with colleagues overseas, especially in North America. Our social and cultural responsibilities are integral to our culture, with measurable targets in social impact areas such as EDI and sustainability. We are proud recipients of the ‘Best Graduate Programme’ award from Women in Rail and support mentoring for Women in Transport. We aim to operate as a Net Zero Carbon company by 2025.

Our benefits include private medical insurance, health screening, life assurance, income protection, pension scheme, flexible leave options, Season Ticket Loan, Share Incentive Plan, volunteer days, and a discretionary bonus.

Steer is an equal opportunities employer, welcoming applications regardless of age, race, disability, religion, sexual orientation, gender identity, marital status, pregnancy, or gender. We support part-time and flexible working arrangements.