Bid Specialist

Bela Recruitment; Dungannon; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid working

Early finish Fridays

Company pension

Health and wellbeing initiatives

Annual social events

On-site parking

Training and development opportunities

Job summary

Bela Recruitment in Dungannon, Northern Ireland is seeking a Bid Coordinator/Writer to identify tender opportunities, coordinate responses with internal teams, and ensure timely submissions.

You will write, edit, and format tender replies to a high standard, ensuring compliance with criteria and deadlines. The role offers one day per week in the office and a strong benefits package.

Qualifications

• Experience with bid writing, bid/tender responses, and document management.
• Track record of managing multiple deadlines and coordinating with internal teams.
• Familiarity with MS Office tools and standard tender processes.

Responsibilities

• Identify bid/tender opportunities and plan responses with internal departments.
• Coordinate responses and gather information for final submissions on time.
• Write, edit, and format tender responses and supporting documents to high quality.

Skills

Bid writing

Tender management

Document management

Deadline management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Bela Recruitment is hiring a Bid Coordinator / Writer, in Dungannon, Tyrone, Northern Ireland.

Package – Great salary and benefits – info on request.

1 day hybrid and early finish on Fridays.

Job Responsibilities

• This is a great opportunity to join a business which has enormous success in writing and winning tenders on a regular basis. This business and the senior leadership team will fully support your activities to ensure effective, winning bids are secured.
• You will ensure all bid / tender opportunities are identified, planned for responses and support to process of collating information from internal departments for final written submissions on time.
• Review bid/tender opportunities, coordinate responses, and gather vital information from internal departments.
• Write, edit, proofread and format to a high quality, all tender responses and supporting documents.
• Ensure bids/tenders are compliant with tender criteria, all questions answered, customer requirements and submission deadlines are met.
• Upload and manage submissions via procurement and tender portals.
• Support staff with bid presentations and manage supporting documentation, ensuring audit trails.
• Monitor tender opportunities across relevant sectors and frameworks.
• Help with post-tender feedback, lessons learned and continuous improvement activities.

Don’t panic if you have not done all of these duties, the business already has a very strong team and processes in place, ideally someone with Bid / Tender experience would be great… but we are also open to people with strong document management experience such as Paralegals, Legal Secretaries, Document Management people etc. Please call to discuss.

*Full job spec on request*

Requirements

• Can you demonstrate experience with similar duties – bid writing, supporting bid / tender applications, bid / tender response, pre-qualification questionnaires, invitation to tenders or document management, maybe in a legal or construction setting with strong processes.
• A track record in managing multiple deadlines at the same time.
• Experience using Microsoft Suite – including Word, Excel, PowerPoint.
• Ability to use Excel functions such as formulas, pivot sheets, and V Look Ups.

Rewards

• Alongside a competitive salary, the company offers an excellent benefits package including:
• Salary – please call to discuss, this is highly attractive in the local market.
• Excellent holiday entitlement including closed at Christmas.
• Hybrid working option – 1 day per week.
• Early finish Fridays
• Company health and wellbeing initiatives
• Company pension
• Annual social events
• Pay day treats in the office.
• On-site parking
• Professional training and development opportunities

All applications will be strictly confidential, you agree with Bela Recruitment processing your information for finding employment, information will comply with GDPR and Data Protection.

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