Bid Project Manager

Talk Straight; Ilkley; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An established industry player seeks a Bid Project Manager to enhance their bid processes. This role involves coordinating and managing bid submissions, ensuring high-quality documentation, and supporting the sales team in achieving their targets. You'll thrive in a collaborative environment, where your organizational skills will shine as you manage multiple projects and deadlines. With a commitment to employee development and a supportive culture, this position offers an exciting opportunity to contribute to the success of a rapidly growing company dedicated to safeguarding education through innovative solutions.

Benefits

Performance Related Bonus

Up to 25 Days Holiday + Bank Holidays

Wellbeing Day

Company Events

Company Pension - 5% Employer Contribution

Referral Program

Contractual Sick Pay

Employee Assistance Program

Contractual Maternity and Paternity Pay

Health Cash Plan

Qualifications

• Minimum 3 years of project management experience, ideally with bids or proposals.
• Proven experience in a bid or project coordination role, preferably in ICT or education.

Responsibilities

• Coordinate bid production timelines and manage bid schedules.
• Ensure compliance with bid terms and guidelines, and provide logistical support.

Skills

Project Management

Organisational Skills

Written Communication

Verbal Communication

Stakeholder Management

Attention to Detail

Time Management

Collaboration

Education

Project Management Qualifications

Relevant Experience

Tools

Microsoft Office Suite

Bid Portals

Document Management Systems

Job description

As a result of continued growth, and the strategic requirement to co-ordinate, manage and submit high quality bids, we are seeking to recruit a Bid Project Manager, reporting into the Chief Sales Officer.

We are looking for an individual who has exceptional organising, planning and co-ordinating skills, who will manage our broad array of bid templates and content and support the sales team in submitting high quality bids in a timely manner.

Responsibilities

The Bid Project Manager is responsible for coordinating, managing, and delivering efficient logistical support throughout the bid preparation and submission processes. Reporting directly to the Chief Sales Officer and indirectly to the Sales Manager, this role focuses exclusively on project management and administrative tasks associated with bid activities, ensuring timely and accurate coordination, submission of bids and tenders.

• Coordinate bid production timelines, ensuring all deadlines are met.
• Manage bid schedules, creating and maintaining bid project plans.
• Track bid progress and promptly communicate any issues or risks to the Chief Sales Officer and Sales Manager.
• Organise bid kick-off meetings, status updates, reviews (technical and commercial), under guidance from the Chief Sales Officer and Sales Manager.
• Maintain and update the bid library, ensuring resources are current, accessible, and high quality.
• Collate, proofread, and ensure the professional presentation of all bid documentation.
• Ensure compliance with all required bid terms, guidelines, and regulatory standards.
• Provide logistical and administrative support during the contract negotiation and handover phases.
• Regularly produce activity and pipeline status reports for review by the Chief Sales Officer and Sales Manager.

How we'll support you:

• On the job training will be provided.
• Regular 1-1's with your line manager to review progress and provide support.
• Annual performance review.
• A friendly, welcoming and supportive culture.
• Development opportunities.

• Proven experience in a bid or project coordination role, preferably within ICT or education sectors.
• Excellent project management and organisational skills.
• High attention to detail, particularly in written communication and document presentation.
• Excellent written and verbal communication skills.
• Proficient in managing multiple concurrent projects and deadlines effectively.
• Collaborative and proactive with strong interpersonal skills.
• Proficiency with Microsoft Office Suite.
• Familiarity with bid portals and document management systems.
• Ability to operate autonomously within defined frameworks and escalate appropriately.
• Ability to work under pressure to tight deadlines.
• Skilled in stakeholder management and cross-functional team collaboration.
• Understanding of public and/or private sector procurement processes (OJEU, frameworks, etc.).
• Minimum 3 years of project management experience; ideally with exposure to bids, proposals, or tendering processes.
• Relevant project management qualifications or equivalent experience desirable.

• Performance related bonus.
• Up to 25 days holiday per year plus Bank Holidays
• Wellbeing day.
• Hybrid working.
• Company events.
• Company pension - 5% employer contribution
• Referral program.
• Contractual sick pay.
• Employee Assistance Program.
• Contractual maternity and paternity pay.
• Health Cash Plan.
• Non-work related training allowance.
• Volunteering day.
• Day off for your birthday.

Who we are

Schools Broadband, a division of Talk Straight Ltd, is now the leading provider of web filtering, safeguarding and security software for schools and multi academy trusts. We place safeguarding and security at the heart of everything we do and as such have received several awards from the Internet Service Providers Association for providing the best security in the country. We now protect over 2500 organisations against advanced cyber-attacks and keep nearly one million school children safe online with our unique cloud-based platform.

With steady year on year growth since our inception in 2007, we are a rapidly growing company with a talent pool of over 70 employees who we place at the centre of our success.

Equal Employment Opportunity

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.