Bid Executive (Early Careers Opportunity)

Kinly; Greater London; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Company benefits

Superb progression/training opportunities

Job summary

A global leader in collaboration is seeking a Bid Executive for a pivotal early careers opportunity. This role involves supporting the bid team in managing the full bid process, crafting high-quality bid submissions, and coordinating with various stakeholders. Ideal candidates will have strong communication skills and the ability to work independently. A proactive approach and high proficiency in Microsoft Office are essential. This position offers a full-time contract within a dynamic team with excellent progression opportunities.

Qualifications

• Strong analytical thinking and ability to understand complex client requirements.
• Excellent attention to detail and ability to create high-quality documentation.
• Ability to manage multiple deadlines and tailor responses to client needs.

Responsibilities

• Supporting the Bid Manager in managing the end-to-end bid process.
• Creating visual proposals and written content for bid submissions.
• Coordinating post-submission follow-ups and maintaining bid tracker data.

Skills

Excellent work ethic

Self‑motivated

Excellent written communication skills

Strong organizational skills

Ability to work under pressure

Education

APMP Foundation certification

Tools

Microsoft Office Suite

Adobe InDesign

Job description

Bid Executive (Early Careers Opportunity)

Join for the Bid Executive (Early Careers Opportunity) role at Kinly

Contract Type: Full-time, Permanent

Location: Sunbury-upon-Thames or London, UK (hybrid working is available, with minimum 3 days on-site and 2 days working from home). 2 days must be based in the Sunbury office.

Salary: £30,000 - £35,000 (dependent on experience), plus company benefits and superb progression/training opportunities

Interview Process: 2 stage (Virtual and Face‑to‑face)

Yorktel‑Kinly is a unified global leader in collaboration, systems integration, and managed services. We focus on transforming workspaces, simplifying complexity, and empowering people. Our in‑house expertise includes AI‑powered room monitoring, 24/7 support, and a unique enterprise service layer.

With comprehensive capabilities, decades of experience, and expanded delivery teams, we empower global businesses to thrive in the hybrid world, and we are committed to driving a new era of inspiration and opportunity for our people, clients, and partners; one seamless experience at a time.

As our business and client base continue to develop, we now have an opportunity to support the wider sales organisation and the bid team responsible for RFP submissions for our UK entities. This role provides a clear pathway for professional development and the chance to grow into more senior roles.

Key responsibilities

• Supporting the Bid Manager in the management of the end‑to‑end bid process.
• Creating bid submission content, including visual proposals, PowerPoint presentations and written content when required, ensuring clarity, consistency, and alignment with client requirements.
• Enforcing and developing the bid process efficiencies.
• Producing a bid plan for each tender and ensuring it is adhered to throughout the bid process.
• Scheduling crucial meetings and deadlines (e.g. Deal Qualifications, Bid kick‑offs, Clarification deadlines, Checkpoint calls, Storyboarding sessions, Submission deadlines and Commercial reviews).
• Coordinating post‑submission follow‑ups and capturing bid feedback/outcomes to drive future improvements.
• Maintaining bid tracker data and ensuring comments, statuses and values are always up‑to‑date and that changes are communicated effectively to stakeholders weekly.
• Ongoing management and enhancement of bid library content alongside contributing Subject Matter Experts (SMEs).

Future Skills Profile

• Ability to succeed with different personality types.
• Analytical thinking and ability to understand complex client requirements.
• The ability to tailor responses to client needs.
• Ability to create high‑quality documentation and presentations.
• Ability to manage multiple deadlines.

Future Qualifications

• APMP Foundation (Association of Proposal Management Professionals) certification is a plus.

Skills and experience

• Excellent work ethic.
• Self‑motivated with a proactive approach to tasks and improvement.
• Excellent written and verbal communication skills.
• A desire to understand our business offerings.
• Strong organisational and time‑management skills.
• Ability to work independently and use initiative.
• Creative.
• Excellent attention to detail.
• A team player with strong interpersonal and collaboration skills.
• Ability to work under pressure.

Other

• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Desirable Skills

• Adobe InDesign.
• Demonstrated work experience in similar markets/sectors.

Equal Opportunities

Yorktel‑Kinly is committed to providing equal opportunities in employment; all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics’. We welcome your application.