Bid Coordinator Blackburn (Head office)

Vital Energi Utilities Ltd; Blackburn; On-site; GBP 25,000 - 38,000; Full time

Job summary

Vital Energi Utilities Ltd is seeking a Bid Coordinator to join their Solutions team in Blackburn. The role involves coordinating bid-related work, managing timelines, and ensuring high-quality submissions. Ideal candidates will have a good academic record and relevant degree, and will excel in coordination and communication tasks. The position offers a competitive salary, contributory pension scheme, and various employee benefits, including flexible working hours and discounted gym memberships.

Benefits

Contributory Company Pension Scheme

Non-contributory death-in-service insurance

Employee Assistance Programme

33 Days Holiday including Bank Holidays

Flexible working hours

Discounted gym memberships across the UK

Qualifications

• Good academic record preferably A–B grades at GCSE including English Language.
• Relevant degree is desirable.

Responsibilities

• Coordinate tender processes and manage submission deadlines.
• Assist in writing and formatting bid responses.
• Manage relationships with external providers and ensure compliance with procedures.

Skills

Coordination

Communication

Time Management

Editing

Reporting

Education

A levels

Relevant degree

Tools

Zoho

InDesign

Job description

As a result of Vital Energi's continued growth, we are looking for a Bid Coordinator to join our Solutions team based at our Head Office in Blackburn. This is an exciting opportunity to work in a growing sector of the industry.

About the role

You will coordinate bid-related work of the Solutions Team, ensuring that PQQs and tenders are submitted in a timely manner with the highest quality standards.

Key responsibilities

1. Work closely with the Account Development Manager(s) to coordinate the tender process, effectively producing bids with multiple parties.
2. Track critical dates including tender submission deadlines, pre-bid meetings, award dates, and clarification meetings. Coordinate the Solutions team to meet deadlines and highlight resourcing issues.
3. Collaborate with the Account Development Manager(s) to set key bid milestones and submission dates, and track these via workflow software.
4. Assist in writing, editing, formatting, and proofing responses.
5. Integrate information from relevant managers to create formal proposals.
6. Ensure timely submission of all tender responses, managing portal/electronic uploads or hard copies.
7. Manage relationships with external providers for graphics, videos, and document preparation, coordinating with the Marketing Department.
8. Create bid collateral templates and provide InDesign training for relevant personnel.
9. Support the development of graphics and diagrams for tenders and presentations.
10. Liaise with external clients during pre-tender and post-tender discussions.
11. Coordinate the submission and circulation of clarification questions and RFIs. Manage the company CRM system (Zoho), ensuring it is up-to-date and generating reports.
12. Maintain solutions department procedures, ensuring compliance with SHEQ directives.
13. Capture best practices and lessons learned for future bids.
14. Monitor customer e-portals daily for data collation and distribution throughout the tender process.

What you will need

• A good academic record (preferably A–B grades at GCSE, including English Language) and A levels; a relevant degree is desirable.

Competitive salary (dependent on experience)

Contributory Company Pension Scheme

Non-contributory death-in-service insurance

Employee Assistance Programme

33 Days Holiday including Bank Holidays

Flexible working hours

Discounted gym memberships across the UK

If interested, please email your CV to our HR department using the button below.

Notice to Agency and Search Firm Representatives: Vital Energi Utilities Ltd does not accept unsolicited CVs. CVs submitted without a valid signed agreement will become the property of Vital Energi Utilities Ltd. No fee will be paid for unsolicited referrals. Thank you.

Applications will be processed within 28 days. If you do not hear within this period, your application was unsuccessful. Thank you for your interest.

The company opposes discrimination and promotes equal opportunity in employment, training, and promotion based on merit.

Only applicants legally entitled to work in the UK and residing in the UK are invited to apply.