Bid Coordinator

Venn Group; Watford; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

An established industry player is seeking a part-time Bid Coordinator to oversee bid processes and ensure compliance with client requirements. This role involves coordinating submissions, gathering information from various teams, and maintaining accurate records. Ideal candidates will possess advanced skills in Office 365 and a keen eye for detail. Join a dynamic team that values resilience and reliability during fast-paced bid cycles. This is a fantastic opportunity for those looking to contribute to impactful projects while enjoying a hybrid work environment.

Qualifications

• Experience in managing bid processes and submissions.
• Strong attention to detail and proficiency in Office 365 applications.

Responsibilities

• Coordinate the bid process from start to finish.
• Gather information from internal teams for bid preparation.
• Review final submissions for accuracy and compliance.

Skills

Bid Coordination

Attention to Detail

Editing and Proofreading

Office 365 Proficiency

Client Communication

Tools

Office 365

Job description

Temporary Vacancy – Bid Coordinator (part time)

Duration:Until November 2025 (may extend)

Hours:22.5 hours Monday to Friday (3 days per week)

Hourly Rate:£15 (£16.81 including holiday pay)

Location: Leavesden, WD25 (hybrid)

The Bid Coordinator will play a crucial role in the preparation, submission, and management of bids and proposals, ensuring all tender submissions meet client requirements and deadlines.

Key Responsibilities:

• Coordinate the bid process from start to finish.
• Review and analyze requests for tenders to determine requirements.
• Gather necessary information from internal teams such as project management, finance, legal, and marketing.
• Assist in preparing responses, including technical content and compliance documentation.
• Maintain accurate records of all bid documents and correspondence.
• Track the status of submitted bids and follow up on pending decisions.
• Schedule meetings with internal stakeholders to discuss bid strategy.
• Act as the point of contact for clients during the bid process.
• Review final submissions for accuracy, completeness, and professionalism.
• Ensure compliance with company branding, policies, and procedures.

What You'll Bring:

• Resilience to manage fast-moving and intense bid periods.
• Reliability to support bid teams through challenging bid life cycles.
• Advanced proficiency in Office 365 (Word, Excel, PowerPoint, Teams, SharePoint).
• Attention to detail and aptitude for editing and proofreading.

Due to the nature of the role, we require candidates who are available for an immediate start or candidates on very short notice periods.

If you are interested in the position, please reply with a copy of your recent CV for review.

Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.