Bid Coordinator

MacTaggart, Scott and Company Limited; United Kingdom; On-site; GBP 40,000 - 60,000; Full time

Job description

We are seeking a highly motivated and skilled Bid Coordinator to join our dynamic team at MacTaggart Scott, a leading engineering firm in the UK. The successful candidate will be responsible for managing the end-to-end proposal process for a variety of engineering projects. This role requires strong leadership, excellent communication and influencing skills, and a solid understanding of both the technical and commercial aspects of the engineering industry.

This role is based within the Commercial Department, reporting directly to the Head of Bids & Proposals. The Bid Coordinator will work in conjunction with other departments as required. The role may involve both UK and International travel.

Responsibilities

• Proposal Management: The preparation and submission of high-quality, compliant proposals and tenders for engineering projects, ensuring deadlines are met and that the proposals align with customer requirements.
• Cross-Functional Collaboration: Use strong influencing skills to work closely with technical, commercial, quality, and operations teams to gather necessary information for proposal development, ensuring the technical and financial details are accurate and aligned.
• Client Engagement: Act as the primary point of contact for all proposal-related queries from both internal stakeholders and clients. Assist in building and maintaining client relationships through proactive communication and follow-ups.
• Proposal Strategy & Writing: Develop a winning strategy with the Business Development team for each proposal, including key differentiators, value propositions, and compliance with client specifications.
  Write and edit proposal content, ensuring clarity, quality, and consistency.
• Ownership of Cost Estimate: Collaborate with departmental estimating teams to ensure the proposal includes competitive pricing, accurate cost breakdowns, and appropriate margin targets.

Requirements

• Leadership and influencing skills to effectively guide and persuade internal teams and stakeholders to ensure proposal success.
• Strong written and verbal communication skills with the ability to tailor content to various audiences.
  Highly numerate with good MS Excel skills.
• Attention to detail and a commitment to producing high-quality, accurate proposals.
• Strong organisational skills with the ability to prioritise tasks effectively and ability to work on their own initiative to deliver to deadlines.
• Proficiency in Microsoft Office Suite (Word, PowerPoint).

Desirable

• Experience of using an Enterprise Resource Planning (ERP) system; company-specific training will be provided.
• Negotiation and problem-solving skills.
• Awareness of commercial terms and conditions.
• Ability to understand and manage commercial risks.
• Knowledge of MacTaggart Scott products or similar engineering/production environments.