Bid Coordinator

Rullion Engineering Cumbria; Swindon; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading engineering firm in Swindon is seeking a Bid Coordinator to manage and deliver high-quality PQQ and Tender submissions. The role requires strong proofreading and editing skills, along with the ability to produce supporting graphics for submissions. The ideal candidate will demonstrate integrity, accountability, and a proactive attitude to meet deadlines and support the submission team.

Qualifications

• Demonstrated integrity and accountability in work processes.
• Ability to manage multiple submissions and meet deadlines.
• Experience in proofreading and editing documents.

Responsibilities

• Manage the preparation and delivery of PQQ and Tender submissions.
• Ensure compliance with bid management procedures.
• Produce final bid submissions and maintain accurate records.

Skills

Attention to detail

Proficiency in document management systems

Ability to produce supporting graphics

Strong written communication

Job description

Job Title: Bid Coordinator
Location: Swindon
Employment Type: Permanent
Reporting To: Head of Submissions / Bid Managers
Salary; Competitive

Role Purpose
The Bid Coordinator plays a vital role in supporting the Head of Submissions and Bid Managers by managing the preparation and delivery of high-quality PQQ and Tender submissions within agreed deadlines. This role involves proofreading, editing, and ensuring consistency of submission documents, as well as assisting with document control and administrative tasks. The ability to produce supporting graphics (e.g., flow charts, organisation charts) is also required to enhance submission quality.

Key Responsibilities
- Manage and coordinate PQQ and Tender submissions according to complexity and experience level, with support as needed.
- Ensure compliance with work winning processes and bid management procedures.
- Support bid progress meetings and maintain auditable records of agreed actions.
- Prepare non-technical written responses, including references, case studies, CVs, and project experience.
- Assist contributors in content development, ensuring questions are fully answered and meet bid requirements.
- Monitor deadlines, coordinate inputs from contributors, and chase information as necessary.
- Organise, collate, and maintain all bid documents and supporting materials to a high standard.
- Provide regular updates on bid progress to the Head of Submissions and Bid Managers.
- Produce final bid submissions, ensuring delivery on time via hard copy or electronic portals.
- Maintain accurate records of submissions using the company's document management system (e.g., Themis).
- Support document control and administrative duties within the submission team.
- Assist with knowledge management processes related to bid documentation.

Essential:
Integrity: Deliver work of the highest quality; support team members and foster a collaborative, fair culture.
Accountability: Take ownership of your work, development, and actively contribute to team success.
Innovation: Promote continuous improvement, balance risks, and seek learning opportunities.
Delivery: Demonstrate a proactive "can-do" attitude; work effectively with colleagues and customers to meet deadlines.
Sustainability: Commit to safe working practices, effective communication, and building strong stakeholder relationships.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.