Bid Coordinator

Certain Advantage; Stevenage; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A leading defense organization in Stevenage is seeking a Bid Coordinator for a 6-month contract with high likelihood of extension. The candidate will support bid proposal processes, liaising with various teams to ensure timely delivery of high-quality proposals. A background in engineering and previous experience in bid coordination are preferred. This role includes flexible hybrid working arrangements, with 2 to 3 days required on-site per week.

Qualifications

• Experience compiling bid data from technical SMEs into standardized pro forma.
• Ability to communicate across various business areas.
• Proficiency with common office tools.

Responsibilities

• Produce technical costed proposals for UK test solutions.
• Liaise with design/technical teams for bid proposals.
• Support delivery of bids on-time, on-quality, and on-cost.
• Manage configuration control of bidding data.

Skills

Bid data compilation

Communication

Proficiency in Excel

Team liaising

Tools

Excel

Primavera

Job description

Overview

World Class Defence Organisation based in Stevenage (the role can be a split of working Onsite and Working From Home) is currently looking to recruit a Bid Coordinator on an initial 6 month contract, with very high prospect of extension.

This role would suit a candidate who has a strong background as a Bid Coordinator, Bid Manager, Bid Specialist or Bid Writer. An Engineering background would be great, and experience in Defence or Aerospace is advantageous.

Details

• Rate: £50 per hour
• Overtime: Hours worked over 37 per week will be calculated at time and a quarter
• Location: Stevenage
• Hybrid / Remote: 2 or 3 days per week onsite
• Duration: 6 months with very likely prospect of extension
• IR35 status: Inside IR35 (Umbrella)
• Interview process: One stage video interview

Role Description

The Test Equipment New Business Support (TE NBS) role will form part of a small team within an international Test Equipment Design/delivery function, developing test solutions for domestic/internal and export customers. The UK test equipment team works closely with international colleagues in France.

Responsibilities

• Support the Test Equipment bidding team to produce technical costed proposals for all UK delivered test solutions (Development, Production and Export).
• Liaise with design/technical teams and subject matter experts to provide technical costed proposals to the UK programs, ensuring consistency and on-time delivery.
• Support multi-programme demands to meet bid delivery timescales and programme objectives.
• Ensure contribution to delivering bids on-time, on-quality and on-cost to meet programme needs.
• Generate and compile UK bid costs from multi-disciplined areas (including international cost base). Generate technical costed proposals and present to UK programs as required.
• Ensure quick, informed decision-making and initiative in face of evolving project requirements and disruptions.
• Work as part of the UK team under the New Business Manager to generate cost data and presentation material.
• Manage configuration control of bidding data and data entry into Data Management Systems tools (Matrix, JIRA, Primavera). Training will be provided.
• Maintain cross-functional alignment between internal customers and Hardware/Software Design, Procurement, Quality, Manufacturing to keep workflows coordinated.
• Maintain positive relationships with Key Interfaces & stakeholders and promote the Test Equipment function. Engage with programs, peers and SMEs for successful outcomes.
• Manage schedule adherence and delivery of KPIs through bidding/planning processes.
• Provide advice and support to test equipment and program teams, detailing best practices and identifying opportunities for improvement.
• Generate and develop documentation, reports, plans and communications. Deliver and present to an International test equipment leadership team.
• Promote and support the international Test Equipment Centre of Excellence (TE CofEx).

Qualifications / Skills

• Experience compiling bid data from technical SMEs into standardised bid pro forma.
• Ability to communicate with different areas and levels of the business.
• Liaison with bid requesting customers (internal programs), technical teams, SMEs, and Test Equipment leadership teams.
• Proficiency with common office tools (Excel, Word, PowerPoint).
• Engineering discipline experience and knowledge of a product through-life design lifecycle (concept, development, integration & validation, delivery, support) is ideal but not essential.
• Primavera experience is an asset but not essential.
• Ability to work at the Stevenage site with flexible/dynamic working arrangements; 2-3 days minimum on-site per week preferred (more initially for training).
• Willingness to support occasional short-term travel (1-2 nights) and potential visits to Bolton (UK) and Paris (France); some international travel to France may be required. French language skills are not essential.
• Training on bidding processes and IT tools will be provided as needed.