Bid Coordinator

JR United Kingdom; Portsmouth; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading company in professional services seeks a Bid Coordinator to assist with the planning and execution of bids. The role involves a variety of responsibilities from managing tender submissions to collaborating with legal professionals. Ideal candidates will have a background in bids and a strong attention to detail.

Qualifications

• Previous experience in a related bids/tender position.
• Experience in legal or professional services preferred.

Responsibilities

• Monitor tender opportunities and facilitate bid discussions.
• Support Bids Manager with content preparation and editing.
• Coordinate bids and ensure deadlines are met.

Skills

Understanding of the bidding process

Writing skills

Attention to detail

Editing skills

Project management skills

Document production skills (MS Word/PowerPoint/Excel)

Understanding of public sector procurement

Job description

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We have a new opportunity for a Bid Coordinator to support our Bids Manager with the timely planning and co-ordination of all aspects of bids - from initiation to completion. As part of our wider Business Development Team, the role will ideally suit someone with a good grounding in a dedicated bid function gained within a law firm or other professional services business.

The position can be based from either our Southampton, Reading or Cardiff office. We adopt smart working practices with a typical week involving 2 or 3 days in the office - and the balance remote.

About the role:

The role is highly varied, with a mix of strategic bid activity on behalf of our broad range of practice groups, together with ongoing work to build out the bid toolkit and framework for lower value bids. Regular tasks will include:

• Monitoring portals / tender inbox, downloading and circulating relevant tender opportunities to aide bid/no-bid discussions
• Scheduling bid meetings and preparing agendas
• Supporting the Bids Manager in preparing / collating written content including liaising with relevant contributors
• Editing tender submissions to ensure appropriate and consistent use of grammar; clear messaging; correct formatting and adherence to word counts. (* Frequently to tight deadlines, whilst in discussion with lawyers, sector leads and professional support staff, either in person or remotely)
• Proofreading and uploading final bid responses to procurement portals
• Creating CV templates for bids and coordinating their completion by relevant individuals
• Regular follow-up to ensure submission deadlines are met
• Monitoring and recording feedback
• Updating bid pipeline reports – (via SalesForce), key tender resources and supporting information including content library on an on-going basis

About you:

To be shortlisted you must be able to demonstrate previous experience in a related bids/tender position, ideally gained from within a Legal or other professional services business.

Key skills should include:

• An in depth understanding of the bidding process
• Excellent writing skills and attention to detail.
• Editing skills - ability to turn information provided from other parts of the business into consistent client facing language
• Excellent project and time management skills – with ability to juggle different bids at the same time and prioritise
• Strong document production skills (MS Word/PowerPoint/ MS Excel)
• An understanding of the public sector and public sector procurement would be highly advantageous