Bid Coordinator

THE CROWD; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prestigious international luxury interior design studio seeks a Bid Coordinator in London. This role involves managing bids and proposals, collaborating with project leads, and supports the marketing team. Ideal candidates will have prior experience in a similar role, strong organizational and communication skills, and enjoy a vibrant studio culture with perks such as yoga sessions and flexible working.

Benefits

Yoga Sessions

Flexible Working

Free Breakfasts

Private Medical Insurance

Qualifications

• Experience within the architecture/design space in a similar role.
• Able to manage multiple deadlines and priorities.
• Confident communicator with great attention to detail.

Responsibilities

• Coordinate RFPs and client requests from initial enquiry through to submission.
• Support proposal development by gathering content and formatting documents.
• Collaborate with marketing team to keep portfolios and case studies up to date.

Skills

Organisation Skills

Communication

Attention to Detail

Proactive Mindset

Teamwork

Microsoft Office Proficiency

Salesforce Experience

Tools

Salesforce

Microsoft Office

InDesign

Acrobat

Job description

About The Role:

Our client, a prestigious international luxury interior design studio, is seeking a Bid Coordinator to join their London office on a permanent basis. Renowned worldwide for their refined aesthetic and high-profile projects, the studio continues to grow from strength to strength. With a robust pipeline of exciting work ahead, this role offers a unique opportunity to contribute to a thriving creative environment.

In this newly created role as Bid Coordinator, you will collaborate closely with Project Leads, the marketing team, and other departments to manage RFPs, bids, and tenders; both new and ongoing. You will play a key role in ensuring seamless communication throughout the entire bid process. To succeed in this role, you will need a sharp eye for detail, strong administrative abilities, and the ability to work to tight deadlines.

The ideal candidate will bring previous experience in a bid coordination role within the interior design or architecture sector and be comfortable operating across multiple teams. This is more than just a support role, it’s an opportunity to truly make the position your own within a highly respected design-led studio. In addition to working with a celebrated and collaborative team, you will enjoy a vibrant studio culture with perks including yoga sessions, flexible working, free breakfasts, private medical insurance, and more.

Key Responsibilities:

• Coordinate RFPs and client requests from initial enquiry through to submission, working closely with senior team members and project leads
• Support proposal development by gathering content, formatting documents, and ensuring deadlines are met
• Collaborate with the marketing team to keep portfolios, CVs, case studies, and image libraries up to date
• Prepare compelling client presentations and pitch packs
• Maintain accurate records in Salesforce, tracking leads, submissions, and contact details
• Generate pipeline reports and help ensure business development data is organised

Key Skills/Requirements:

• Experience within the architecture/design space in a similar role
• Strong organisational skills with the ability to manage multiple deadlines and priorities
• Confident communicator with great attention to detail and writing skills
• Comfortable working in a fast-paced environment and collaborating across departments
• Proactive and team-focused with a solutions-led mindset
• Proficient in Microsoft Office and working knowledge of InDesign and Acrobat is a plus
• CRM experience (Salesforce preferred) is desirable but not essential

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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