Bid Coordinator

JR United Kingdom; Liverpool; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in the technical recruitment sector seeks a Bid Coordinator in Liverpool. This role involves managing the complete bid process, coordinating with stakeholders, and ensuring high-quality submissions. The ideal candidate will have strong IT skills, be proactive, and possess excellent communication abilities.

Qualifications

• Previous experience in a similar or related role preferred.
• Strong IT skills and proficiency in Microsoft Office 365.
• Effective communication skills at all organizational levels.

Responsibilities

• Coordinate and manage the full lifecycle of bids from EOI to submission.
• Liaise with internal departments for bid responses.
• Support post-bid reviews and lessons learned sessions.

Skills

Project Coordination

Communication

Stakeholder Management

Organizational Skills

Tools

Microsoft Office 365

Job description

Social network you want to login/join with:

DESIGN SERVICES (NW) LIMITED Technical Recruitment

Location:

Liverpool, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

3

Posted:

04.06.2025

Expiry Date:

19.07.2025

Job Description:

The Bid Coordinator is responsible for supporting the end-to-end bid process, ensuring timely, high-quality, and competitive tender submissions. This involves coordinating input from various stakeholders, managing documentation, and maintaining bid content and databases.

Location

Cheshire West - Warrington Area

Organisational Topography

The Job Holder shall liaise closely with our Bid team and Key Account Managers to effectively execute the Bid Coordinator role.

Key Responsibilities

• Coordinate and manage the full lifecycle of bids from expression of interest (EOI) to submission and post-submission clarifications.
• Create new opportunities within the company's management systems.
• Review enquiry documents and highlight missing documents, details, and discrepancies.
• Prepare template documents.
• Ensure SharePoint sites are updated with proposals and correspondence in line with QA procedures.
• Liaise with clients to keep them updated on bid progress.
• Obtain prices from third parties.
• Support the Bid team with proposal requirements.
• Follow up on submitted proposals.
• Book in new orders.
• Liaise with internal departments (estimating, project management, engineering, procurement, legal) to gather relevant information for bid responses.
• Track bid progress and submission deadlines using management tools.
• Ensure compliance with governance processes and client specifications.
• Support post-bid reviews and lessons learned sessions.
• Assist with completing prequalifications and vendor questionnaires.
• Maintain a library of standard content, templates, and case studies.
• Maintain up-to-date estimating databases with relevant supplier prices.
• Demonstrate strong project coordination and organizational skills.
• Exhibit excellent written English, grammar, and proofreading skills.
• Manage multiple deadlines with high attention to detail.
• Proficient in Microsoft Office (Word, PowerPoint, Excel) and document formatting.
• Display strong communication and stakeholder management skills.
• Organize and prioritize activities effectively under time pressure.
• Be self-motivated and proactive with a positive attitude.
• Remain calm under pressure and meet deadlines.
• Maintain good communication at all levels.
• Participate in annual performance reviews and training courses.
• Hold a full UK Driving Licence.

Job Related Experience

Previous experience in a similar or related role is preferred. Candidates should have strong IT skills and proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint). Effective communication skills at all organizational levels and with clients are essential.