Bid Coordinator

JR United Kingdom; Chester; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading technical recruitment firm based in Chester is seeking a Bid Coordinator to manage the entire bid process. This role requires strong project coordination skills, excellent attention to detail, and proficiency in Microsoft Office. The successful candidate will liaise with stakeholders and internal departments, ensuring timely and competitive bid submissions.

Qualifications

• Previous experience in a similar or related role.
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint).

Responsibilities

• Coordinate the full lifecycle of bids from expression of interest to submission.
• Liaise with internal departments to gather accurate information for bid responses.
• Track bid progress and submission deadlines using bid management tools.

Skills

Project coordination

Communication

Organizational skills

Attention to detail

Microsoft Office proficiency

Job description

Social network you want to login/join with:

DESIGN SERVICES (NW) LIMITED Technical Recruitment

Location:

Chester, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

3

Posted:

04.06.2025

Expiry Date:

19.07.2025

Job Description:

The Bid Coordinator is responsible for supporting the end-to-end bid process, ensuring timely, high-quality, and competitive tender submissions. This involves coordinating input from various stakeholders, managing documentation, and maintaining bid content and databases.

Location

Cheshire West - Warrington Area

Organisational topography

The Job Holder shall liaise closely with our Bid team and Key Account managers as necessary to effectively execute the Bid Coordinator role.

Key Responsibilities

• Coordinate and manage the full lifecycle of bids from expression of interest (EOI) to submission and post-submission clarifications.
• Create new opportunities within the company's management systems.
• Review enquiry documents and highlight missing documents, details, and discrepancies.
• Prepare template documents.
• Ensure SharePoint sites are updated to include proposals, correspondence, etc., in line with company QA procedures.
• Liaise with the client to keep them updated on bid progress.
• Obtain prices from third parties.
• Support the Bid team with proposal requirements.
• Follow up on submitted proposals.
• Book in new orders.
• Liaise with internal departments (estimating, project management, engineering, procurement, legal, etc.) to gather accurate and relevant information for bid responses.
• Track bid progress and submission deadlines using bid management tools.
• Ensure compliance with internal governance processes and client specifications.
• Support the Bid Manager or Business Development team in post-bid reviews and lessons learned sessions.
• Assist with completing pre-qualifications and vendor questionnaires.
• Maintain a library of standard content, templates, and case studies for future bids.
• Maintain estimating databases to ensure supplier prices are up to date and relevant.
• Demonstrate strong project coordination and organizational skills.
• Exhibit excellent written English, grammar, and proofreading abilities.
• Maintain high attention to detail and manage multiple deadlines.
• Proficient in Microsoft Office (Word, PowerPoint, Excel) and document formatting.
• Display strong communication and stakeholder management skills.
• Possess good organizational skills with the ability to multitask, prioritize activities, and work under time pressures.
• Be self-motivated and proactive with a 'can-do' attitude.
• Remain calm under pressure and be deadline-driven.
• Maintain good communication skills at all levels.
• Participate in annual performance reviews and internal/external training courses.
• Hold a full UK Driving Licence.

Job Related Experience

Ideally, candidates will have previous experience in a similar or related role. Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint) is required. Effective communication at all levels within the organization and with clients is essential.