Bid Administrator

Medius AB; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in spend management solutions is seeking a Bid Administrator in Manchester. The role involves managing proposal campaigns, maintaining bid documentation, and supporting the Bid Manager in a fast-paced environment. Ideal candidates will possess strong organizational, writing, and time management skills, alongside experience in Software & Services.

Qualifications

• Experience in Software & Services coordination.
• Advanced proficiency in MS Office Suite.
• Strong writing and organizational skills.

Responsibilities

• Manage end-to-end proposal campaigns and RFx imports.
• Maintain bid template documentation and coordinate various tasks.
• Track bid milestones and participate in dynamic sales activities.

Skills

Time management

Organizational skills

Writing skills

Analytical skills

Team collaboration

Education

Degree educated

Tools

MS Office Suite

MS Word

PowerPoint

Excel

Job description

About Medius

Medius is a Swedish-origin company and a leading global provider of cloud-based SaaS spend management solutions, helping organizations drive their business forward by enabling best-in-class process efficiency, cost savings, and greater financial control.

Spend management refers to the process from placing an order through delivery, verification, invoicing, to payment. Our products assist companies at every step of the purchasing process, increasing security and efficiency. We leverage the latest advances in artificial intelligence (AI) and machine learning to automatically capture and process invoices.

If you seek a stimulating environment characterized by momentum and rapid growth, join us as we lead the future of spend management, setting new standards and driving impactful change across industries.

For more info: www.medius.com

Our values

• Connect: We believe in the power of people, individually and collectively. Our success is driven by respect, understanding, and a shared commitment to empowering finance teams of the future.

• Question: We embrace challenges and value diverse perspectives. By questioning and collaborating, we unlock better solutions and innovate continuously.

• Own: We are proactive, decisive, and committed to delivering results. We anticipate customer needs and follow through to earn their trust, allowing them to focus on their core activities.

Some of the tasks you will be performing

Reporting to and working alongside the Bid Manager, the Bid Administrator will play an active role in end-to-end proposal campaigns for Medius. Responsibilities include importing RFx’s into Loopio, running Magic (an automation tool for initial review), validating standard responses, and coordinating administrative tasks essential to bid management. The role also involves maintaining bid template documentation and tracking bid milestones. This highly networked role requires working under pressure, strong people management skills, and excellent organizational capabilities in a dynamic sales environment.

Requirements for the position

• Experience in Software & Services and coordinating tasks aligned with set timelines.
• Experience managing and updating a central knowledge base, version control of documents, and handling product-based proposals and administrative support.
• Ideally degree educated.
• Advanced proficiency in MS Word, PowerPoint, Excel, and the MS Office Suite.
• Template management aligned with company branding.
• Strong time management and prioritization skills.
• Excellent organizational and administrative skills.
• Strong writing and English language skills.
• Bi-lingual (particularly French) is advantageous but not required.

Behavioral factors

The ideal Bid Administrator will have the following characteristics:

• Ability to function effectively in a specialized, structured environment.
• Preference for detailed, precise tasks.
• Strong analytical skills for ideas, projects, and tasks.
• Supportive team participation.
• Capacity to handle varied and routine workloads.

This role also requires an individual who:

• Is conscientious, thorough, and cooperative.
• Pays attention to detail and takes duties seriously.
• Is a perfectionist, ensuring tasks are done correctly.
• Is logical, task-oriented, and analytical.
• Considers pros and cons before decision-making.
• Acts cautiously and deliberately.
• Is a good team member, careful with decisions.
• Balances patience with a sense of urgency when needed.