Band 5 PA to Clinical Directors (Acute & Urgent Care) - Oleaster (Band 5) - Administration - Bi[...]

Birmingham and Solihull Mental Health NHS Foundation Trust; West Midlands Combined Authority; On-site; GBP 29,000 - 37,000; Full time

Job summary

An established industry player in mental health services is seeking a dedicated PA to support Clinical Directors in a dynamic role. This full-time position involves managing diaries, arranging meetings, and ensuring effective communication within the team. With a focus on compassionate care, you will play a vital role in enhancing the wellbeing of the community. Join a team that values inclusivity and diversity, where your contributions will make a significant impact on the lives of those we serve. If you are organized, proactive, and passionate about mental health, this opportunity is perfect for you.

Benefits

Relocation Expenses Reimbursement

Training and Development Opportunities

Compassionate Leave

Employee Assistance Program

Qualifications

• Significant experience working at a senior secretary level.
• Knowledge of Microsoft software packages including Outlook, Word, Excel, and Teams.

Responsibilities

• Arrange and service meetings, coordinating day-to-day diary management.
• Produce presentation material and reports for the Clinical Directors.

Skills

Minute Taking

Diary Management

Communication Skills (Written and Verbal)

Education

GCSE English C / 4 or above

NVQ Level 3 in Business Administration

PA Diploma/Diploma in Business Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Band 5 PA to Clinical Directors (Acute & Urgent Care) - Oleaster

Band 5

Main area Administration Grade Band 5 Contract 12 months (Fixed term: 12 months) Hours Full time - 37.5 hours per week (Monday to Friday) Job ref 436-7123875

Site Oleaster Centre Town Edgbaston Salary £29,970 - £36,483 per annum, pro rata Salary period Yearly Closing 11/05/2025 23:59

Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Job overview

The Acute and Urgent Care Service are looking to recruit a PA to work with our two Clinical Directors and be part of the managements administration team based at the Oleaster Centre.

The ideal candidate will be capable of applying a flexible attitude to their work. In addition, you will have excellent communication skills (verbal and written), minute taking, diary management and organisational skills.

Interested candidates must be experienced working in a secretarial or personal assistant position, have the aptitude to manage your own workload, use your own initiative and maintain information governance. The ability to work as part of a team with other staff members, patients and the public is essential as well as an empathic approach towards people suffering from a mental illness.

Main duties of the job

The post holder will be responsible for arranging and servicing meetings, coordinating day to day diary management, the production of presentation material and reports and ensuring that service contacts receive a prompt response to all correspondence and enquiries. The post holder will be required to make decision within delegated authority, on behalf of the Clinical Director(s).

Working for our organisation

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

Detailed job description and main responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Person specification

Qualifications

• GCSE English C / 4 or above
• NVQ Level 3 in Business Administration or equivalent
• PA Diploma/Diploma in Business Administration

Experience

• Significant experience working at a senor secretary level
• Knowledge of Microsoft software packages including, outlook, word, excel and teams
• Experience working in a healthcare setting

Skills

• Minute Taking
• Diary management
• Communication skills (written and verbal)

Our Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfil their potential, even if this means doing things differently for different people sometimes. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice pre-employment checks will be undertaken before any appointment is confirmed. As part of the selection process you may be required to undergo a Disclosure and Barring Service (DBS) check, however all cases of criminal record history are dealt with on a case by case basis.

Please note, if applicable for your role you will be required to cover the cost of your DBS certificate. This will be deducted from your salary over 3 months. You will also be required to sign up to the DBS Update Service before commencement with the Trust. The Trust will reimburse this. You will be contractually obliged to maintain your subscription.

All successful applicants will be required to complete the Trust’s induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format. You will be required to complete training modules online (approx. 9-14 hours depending on post) by the end of your second week with us.

If you are successful at the shortlisting stage of the recruitment process we may contact you via email to advise you of the interview details. Please ensure you access your email account from which you applied regularly once the position has closed.

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. However, please ensure that you check if this role meets the eligibility criteria for sponsorship. Non UK /Republic of Ireland candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Browse: Work in the UK - GOV.UK (www.gov.uk) . The minimum salary threshold for a Health and Social Care is £25,000 and for the Skilled Worker route is £38,700. If the starting salary for this role is below this, we will not be able to provide sponsorship.

Relocation expenses may be reimbursed subject to eligibility. The policy provides for reimbursement up to £8,000.

Please note - if you are applying for a role within Police custody, due to Police Vetting requirements you must have been a UK resident for the last years.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.