Band 5 Medical Workforce Systems Advisor

Integrated Care System; Birmingham; Hybrid; GBP 31,000 - 38,000; Full time

Job summary

A mental health organization in Birmingham is seeking a highly motivated Systems Advisor to join their team. The role involves ensuring accuracy of staff data using various workforce systems and providing analytical support to management decisions. Candidates should have relevant experience in rota software and be proficient with Excel, ESR, and TRAC. This position offers a chance to work in a supportive environment that values equality and inclusion.

Qualifications

• Significant relevant experience in the use of rota software for planning and scheduling.
• Experience in providing training to end users of workforce systems.
• Experience within a Medical Staffing/HR role within the NHS.

Responsibilities

• Utilise various medical workforce systems to ensure staff data accuracy.
• Provide reports to support effective management decision making.
• Respond to requests and queries about medical workforce data.

Skills

Advanced user of spreadsheets and databases

Advanced keyboard skills

Education

Educated to degree level or equivalent

Tools

ESR

TRAC

Power BI

Microsoft Office Suite

Job description

Go back Birmingham and Solihull Mental Health NHS Foundation Trust

Band 5 Medical Workforce Systems Advisor

The closing date is 12 August 2025

The Medical Workforce Team of the People & Culture Directorate are looking for a highly motivated Systems Adviser to join our busy but supportive team.

This role provides a fantastic opportunity for HR/People professionals or a data analyst to develop knowledge of medical staffing on a fixed term or secondment basis.

Our Trust values of 'Compassionate, Inclusive and Committed' inspire and motivate everything we do. If you would like to be part of a team and organisation that champions Equality, Diversity and Inclusion and supports managers and staff to deliver the best quality care to our service users, whilst being passionate advocates of employee satisfaction and wellbeing, then we would love to hear from you.

Main duties of the job

As a member of our team, you will utilise various medical workforce systems to ensure staff data is accurate and provide reports to support effective management decision making and workforce planning.

The role will involve you in operating the following workforce systems:

• Electronic Staff Record (ESR)
• TRAC - recruitment software
• 247 Staff Direct - Direct Engagement software
• Trainee Information System (TIS)
• HealthRoster - e-rostering software

Relevant experience in the use of rota software for planning, scheduling and maintaining staff rosters is essential. Experience and knowledge of other systems listed above would be an advantage.

Through a consultancy style of working, with both the medical workforce team and with service managers / clinical directors, you will provide advice and respond to requests and queries about medical workforce data.

About us

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000+ clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.

Job responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

This role gives the opportunity for hybrid working and you will typically be asked to work in a hybrid way, working from your home and also from Trust HQ The Uffculme Centre, or any other agreed site.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

Person Specification

TRAINING AND QUALIFICATIONS

• Educated to degree level or equivalent level of knowledge, demonstrating expertise in the specialist area of workforce systems
• Demonstrable evidence of professional development

SKILLS

• Advanced user of spreadsheets and databases
• Advanced keyboard skills

KNOWLEDGE AND EXPERIENCE

• Significant relevant experience in the use of rota software for planning, scheduling and maintaining staff rosters
• Proficient in Microsoft office - Word, Excel, PowerPoint, Outlook and MS Teams
• Experience in support and providing training to end users of workforce systems
• Experience in applying analytical skills to specific business / service issues
• Good knowledge of reporting and analysis tools and techniques
• Experience in processing sensitive and complex confidential data
• Experience within a Medical Staffing / HR role within the NHS or healthcare
• Experience working in a dedicated workforce information or data analyst role
• Knowledge and experience of ESR and TRAC
• Experience of using Power BI or equivalent reporting package

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Birmingham and Solihull Mental Health NHS Foundation Trust

£31,049 to £37,796 a yearper annum, pro rata