Band 4 Team Secretary – Learning Disability and Autism (Band 4) - Team Secretary - Birmingham a[...]

Birmingham and Solihull Mental Health NHS Foundation Trust; West Midlands Combined Authority; Hybrid; GBP 26,000 - 30,000; Part time

Job summary

A leading mental health trust seeks a Band 4 Team Secretary for a fixed-term role supporting the Learning Disability and Autism team. This part-time position entails managing administrative support tasks, enhancing communication within the team, and improving administrative systems. Ideal candidates will have strong office and administration skills, exceptional knowledge of Microsoft Office, and the ability to work effectively in a team to support mental health services in Birmingham and Solihull.

Benefits

Relocation expenses reimbursement

Qualifications

• Experience in providing senior administrative support and reporting.
• Excellent knowledge of Microsoft Outlook, Word, Excel, PowerPoint & Publisher.

Responsibilities

• Provide high-quality administrative service for Learning Disability and Autism team.
• Manage workload under minimal supervision and prioritize effectively.
• Act as a focal point for team communications and inquiries.

Skills

Office and administration skills

Knowledge of Microsoft Office Package

Teamwork

Education

PA Diploma/Diploma in Business Administration

Job description

Band 4 Team Secretary – Learning Disability and Autism

Band 4

Main area Team Secretary Grade Band 4 Contract 12 months (Fixed term) Hours Part time - 22.5 hours per week Job ref 436-7206646

Site Hybrid-working/Uffculme Town Birmingham and Solihull Salary £26,530 - £29,114 per annum, pro rata Salary period Yearly Closing 13/07/2025 23:59 Interview date 24/07/2025

Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Job overview

To undertake a range of secretarial duties for those responsible for overseeing the Learning Disability and Autism work within Corporate Nursing Directorate. Duties are subject to job evaluation review.

Main duties of the job

Supporting the developing Learning Disability and Autism team (LDA) by providing a high-quality administrative service, processing data and other information vital to the smooth running of service. To work co-operatively with other Team members to achieve common goals. The post holder will also proactively identify any area of improvement and development of administrative and clerical support systems and procedures, consistent with a modern, professional mental health service. The post-holder will be required to manage their work under minimal supervision, using their own judgment in prioritizing their workload to achieve the expected outcome.

The post holder will act as a focal point of contact for the team and will be responsible for dissemination of messages, information and enquiries to the team as well as liaising with other professionals both inside and outside of the Trust.

Working for our organisation

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

Detailed job description and main responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

Person specification

• Qualification in office and administration skills or equivalent experience
• Excellent knowledge of Microsoft Office Package – Outlook, Word, Excel, PowerPoint & Publisher
• Significant knowledge and experience in providing senior administrative support, as well as reporting and analysis of information.
• Able to work in a team setting
• PA Diploma/Diploma in Business Administration

Our Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfil their potential, even if this means doing things differently for different people sometimes. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice pre-employment checks will be undertaken before any appointment is confirmed. As part of the selection process you may be required to undergo a Disclosure and Barring Service (DBS) check, however all cases of criminal record history are dealt with on a case by case basis.

Please note, if applicable for your role you will be required to cover the cost of your DBS certificate. This will be deducted from your salary over 3 months. You will also be required to sign up to the DBS Update Service before commencement with the Trust. The Trust will reimburse this. You will be contractually obliged to maintain your subscription.

All successful applicants will be required to complete the Trust’s induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format. You will be required to complete training modules online (approx. 9-14 hours depending on post) by the end of your second week with us.

If you are successful at the shortlisting stage of the recruitment process we may contact you via email to advise you of the interview details. Please ensure you access your email account from which you applied regularly once the position has closed.

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. However, please ensure that you check if this role meets the eligibility criteria for sponsorship. Non UK /Republic of Ireland candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Browse: Work in the UK - GOV.UK (www.gov.uk) . The minimum salary threshold for a Health and Social Care is £25,000 and for the Skilled Worker route is £38,700. If the starting salary for this role is below this, we will not be able to provide sponsorship.

Relocation expenses may be reimbursed subject to eligibility. The policy provides for reimbursement up to £8,000.

Please note - if you are applying for a role within Police custody, due to Police Vetting requirements you must have been a UK resident for the last years.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.