Band 3 Supporting Medical Secretary Birmingham Community Healthcare NHS Foundation Trust

Evasion-design.com; Birmingham; On-site; GBP 10,000 - 40,000; Part time

Job summary

An exciting opportunity awaits as a Support Medical Secretary within a dedicated Child in Care Admin Team. This part-time role, based in Birmingham, offers a chance to contribute significantly to the Community Paediatric Service. You will be responsible for providing essential secretarial and administrative support, ensuring the smooth operation of clinics for Children in Care and Adoption. If you are a self-starter with excellent communication skills and the ability to manage sensitive information with professionalism, this role is perfect for you. Join a team committed to delivering the best care and support to families in the community.

Qualifications

• Strong communication skills and ability to work in a busy environment.
• Experience in audio typing and handling confidential information.

Responsibilities

• Provide comprehensive secretarial and administrative support for Community Paediatric Doctors.
• Transcribe confidential reports and manage clinic correspondence efficiently.

Skills

Audio Typing

Communication Skills

Organizational Skills

Ability to Work Under Pressure

Confidentiality Management

Education

Relevant Secretarial Qualification

Job description

This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

An exciting opportunity has arisen for a Support Medical Secretary to join our Child in Care Admin Team within the Community Paediatric Service of the Children and Families Division.

Based at Allen’s Croft Children’s Centre, Kings Heath Birmingham B14 6RP. This is a permanent post offered on a part-time basis, working 20 hours per week (preferably over 4 days - 5hrs per day).

This interesting role requires the ability to work well on your own initiative whilst being committed to teamwork. This position also requires good communication skills and the ability to meet the demands of working in a busy environment.

You will be responsible for the provision of a comprehensive secretarial and administrative service in respect of Children in Care and Adoption clinics for a team of Community Paediatric Doctors.

Duties will include:

1. Audio typing and handling telephone calls.
2. Liaising closely with Doctors and Administrative colleagues.
3. Organising correspondence around clinic appointments.
4. Typing of confidential, complex, and often sensitive clinical reports.

You will have the ability to work under pressure, prioritise your workload, and deal with confidential and sensitive issues in a professional manner.

This role is 20 hours per week as a Supporting Secretary providing a comprehensive secretarial and administrative service for the Community Paediatric Doctors within the Children in Care Team.

Be Part of Our Team...

BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. We deliver over 100 clinical services, in people's homes, health centres, clinics, and inpatient facilities.

If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.

Key Responsibilities:

1. Accurate transcription (either by digital dictation, audio, or copy typing) of confidential correspondence, reports, notes of meetings, and any other correspondence within agreed and acceptable timescales.
2. Making and receiving telephone calls, ensuring all messages are taken and relayed accurately.
3. Using own judgement to resolve problems arising.
4. Daily contact with members of the Community Paediatric Team, Children in Care Team, and the Central Booking Service.
5. Acting as a link between the Team and parents/carers by telephone/face-to-face, ensuring confidentiality is maintained at all times.

Please refer to the attached Job description and Person Specification documents for full details of the main duties and responsibilities.

This advert closes on Friday 29 Nov 2024.