Band 3 Safeguarding Children Administration Assistant

Birmingham Community Healthcare NHS foundation Trust; Birmingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

Birmingham Community Healthcare NHS Foundation Trust is seeking a motivated Administrator to provide essential support to the Safeguarding Team. This full-time position offers a chance to engage in vital administrative duties, requiring excellent communication and organizational skills within a healthcare environment.

Benefits

Healthcare benefits

Professional development opportunities

Qualifications

• Substantial office experience is required.
• Demonstrated high level of accuracy and ability to prioritize.
• Confidentiality and information governance awareness essential.

Responsibilities

• Provide comprehensive administrative support to the Safeguarding Team.
• Communicate and manage confidential information effectively.
• Produce high quality documents using Microsoft Office applications.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Multitasking

Education

NVQ 2 Business Administration or equivalent

Good general education

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

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• This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***
  
  

• This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***
  
  

Safeguarding Children’s and Safeguarding Adults’ Team is seeking a capable, hardworking, highly motivated, enthusiastic and experienced Administrator who will provide comprehensive administrative support to the team.

Applicants should have good general education including a good standard of numeracy and literacy and NVQ 2 Business Administration or equivalent.

The successful applicant will have substantial office experience and an excellent working knowledge of Windows-based computer packages, in particular Microsoft Word, Excel, Power Point and Outlook. Applicant will be expected to demonstrate a high level of accuracy, ability to prioritise, multitask and meet deadlines. The successful applicant will also have excellent interpersonal skills and an awareness of the confidentiality and information governance issues associated with working in a safeguarding environment.

This is a full- time position of 37.5 hours a week, which will be worked from Monday-Friday from 09:00am-5:00pm. The post holder will be based in the office at Priestley Wharf, Holt Street, Birmingham Science Park, Aston, B7 4BN, Birmingham.

For informal discussion or further information please contact Dorota Keight Administration Team Leader to Safeguarding Team on 0121 466 7090 or email [e-mail]

• To provide comprehensive administrative support services for the Safeguarding Children Nurses.
• The post holder is responsible for acting as a focal point for telephone enquiries to the team, taking messages and communicating them in a timely and effective manner. Confidentiality must be maintained at all times in line with the Data Protection Act and Trust policy.
• Receiving and processing incoming post from internal and external sources, including using initiative to extract items requiring action (e.g. drafting replies to routine correspondence).
• Taking action on routine matters (by delegated authority).
• Producing high quality documents (letters, memoranda, spreadsheets, presentations, e-mail etc) from written or direct dictation using Microsoft Office applications (Word, Excel, PowerPoint and Outlook) and preparation for mailing, electronically by fax or by post.
• Passing relevant information on to other staff that assists him/her in executing his/her role.
• To deal with highly confidential, personal and sensitive information on a daily basis ensuring all confidential data is processed in line with legislation and Trust policies.
• Locating information for members of the team from specified /unspecified sources.
• To ensure that Safeguarding Children information is appropriately communicated to relevant staff and agencies in a timely manner.
• To report to appropriate officers any potential hazard at the team base which may contravene the Health and Safety at Work Act.
  
  

Be Part of Our Team

Birmingham Community Healthcare NHS Foundation Trust (BCHC) has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people, parents and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehabilitation Centre and one of Europe’s leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

If you want to ‘Be Part of Our Team’ and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.

For further details / informal visits contact: Name: Dorota Keight Job title: Administration Team Leader to Safeguarding Team Email address: [e-mail] Telephone number: 0121 466 7090

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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