Band 3 Medical Secretary

Birmingham Community Healthcare NHS FT; Birmingham; On-site; GBP 24,000 - 27,000; Part time

Job summary

A community healthcare provider in Birmingham seeks a part-time Medical Secretary to cover maternity leave. This role involves providing support for medical administrative tasks, typing clinical letters, and assisting with performance targets. The ideal candidate will have experience in word processing and audio transcription, as well as knowledge of medical terminology. This is a 12-month fixed-term position offering a salary between £24,937 and £26,598 per year, pro rata.

Qualifications

• Competence in word processing is essential for this role.
• Experience with audio transcription is required.
• Familiarity with IT software packages necessary.

Responsibilities

• Provide support for written and telephone enquiries.
• Type urgent and routine NHS clinical letters.
• Assist in achieving national and local performance targets.
• Support the service during staffing shortages.
• Deputise in the absence of Senior Medical Secretaries.

Skills

Competence in word processing

Ability to use audio transcription

Organizational skills

Knowledge of medical terminology

Education

Minimum of 2 Grade C GCSE or equivalent, including English Language

Word Processing/Typing RSA 3 or equivalent

Tools

Microsoft Applications

Job description

***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***

- Previous applicants need not apply -

• Covering maternity Leave, you will work as part of the Medical Secretariat to meet overall service priorities and targets. This will require close liaison with clinical and support staff across the Division, other clinical leadership teams, patient services, and service users
• provide a support medical secretarial service within the Division. Undertake accurate audio/copy typing of medical correspondence and general administrationundertake general office duties, which will include answering the telephone, taking messages ensuring comprehensive information is captured as appropriate, photocopying, filing, faxing and associated duties in an efficient and timely mannersupport the day-to-day functions of the Medical Secretariat, managing priorities and contributing to the provision of well-led, professional, efficient, accurate and timely service

Main duties of the job

To provide support for written and telephone enquiries on behalf of the Medical Secretariat.

To type urgent and routine NHS clinical letters where required and transcribe letters from audio recordings ensuring accuracy and a high standard of presentation

To assist in achieving national and local performance targets

To support the service during periods of short staffing levels by working

To deputise in the absence of the Senior Medical Secretaries where required.

To actively engage with the Specialty Management Groups to support the delivery of local and national targets.

To assist in the collation of information for reports, for example medical reports or incident reports for auditing as required.

To input and retrieve data within various computer systems and databases such as patient administrative systems (PAS) i.e., Rio/R4, ensuring data quality and accuracy of any information entered.

To work as part of a wider team and share responsibility to contribute towards the smooth running of an administrative service.

To provide a customer focused service and be able to communicate effectively and appropriately with patients and staff at all levels.

To use Microsoft Applications (e.g. Excel) for maintaining and managing records a

To report any issues or complaints as necessary through the DATIX incident management system.

To undertake other duties commensurate with this grade of post in agreement with the relevant line manager.

About us

Be Part of Our Team...

BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

If you want to 'Be Part of Our Team' and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.

Job responsibilities

See job description attached for detailed breakdown of duties commensurate with the role and person specifications

Person Specification

• Minimum of 2 Grade C GCSE or equivalent, to include English Language
• Word Processing/Typing RSA 3 or equivalent experience

Experience

• Evidence of competence in word processing
• Evidence of using audio transcription.
• Evidence of competence in the use of IT software packages
• Ability to prioritise and organise own workload

Skills

• Ability to work with minimal supervision and to organise work pattern
• Adaptable and able to work as part of a team
• Knowledge of medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Birmingham Dental Hospital & School of Dentistry

£24,937 to £26,598 a yearpro rata (per annum)

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

820-7556859-DEN-A

Job locations

Birmingham Dental Hospital & School of Dentistry