Band 3 Higher Clerical Officer

Brook Street; Belfast; On-site; GBP 10,000 - 40,000; Full time

Job summary

A healthcare staffing agency is looking for a Clerical Officer to provide administrative support within the NHS at Belfast City Hospital. The ideal candidate will have excellent organisational and communication skills, with previous administrative experience preferred. This role involves managing patient records, coordinating appointments, and ensuring smooth operations. Join a dedicated team making a difference in patient care every day.

Benefits

Opportunities for training and development

Supportive colleagues

Inclusive working environment

Qualifications

• Previous administrative/secretarial experience, ideally in a healthcare setting.
• Strong IT skills and ability to quickly learn new systems.
• Excellent written and verbal communication skills.
• Ability to prioritise workload, work under pressure, and meet deadlines.
• A positive, flexible attitude and commitment to patient care.

Responsibilities

• Provide high-quality secretarial and administrative support to Consultants and the wider clinical team.
• Act as the first point of contact for patients, relatives, healthcare professionals, and external agencies.
• Handle telephone enquiries with professionalism, accuracy, and empathy.
• Coordinate appointments, admissions, and documentation to ensure patients receive timely care.
• Process referrals and maintain accurate patient records using our IT systems in line with NHS protocols.
• Manage incoming mail, case notes, and test results efficiently and in accordance with Trust policies.
• Attend meetings, take notes, and follow up on agreed actions.
• Collect and collate data for service monitoring and improvement.
• Play a role in shaping and improving our local policies and procedures.

Skills

Organisational skills

Professional telephone manner

IT skills

Communication skills

Ability to prioritise workload

Job description

Up to £12.31 per hour + paid holidays plus pension

? Join Our Team as a Clerical Officer / Administrative Support - NHS ?
Salary- £12.31 per hour ( Band 3 )
Location: Belfast City Hospital

Do you have excellent organisational skills, a professional telephone manner, and a passion for supporting patient care? We're looking for a proactive and reliable individual to join our friendly NHS team.
In this vital role, you'll work closely with Consultants, healthcare teams, and patients to ensure our service runs smoothly and efficiently. Your attention to detail and commitment to excellent communication will directly contribute to delivering high-quality patient experiences.
? Main Responsibilities:

• Provide high-quality secretarial and administrative support to Consultants and the wider clinical team.
• Act as the first point of contact for patients, relatives, healthcare professionals, and external agencies.
• Handle telephone enquiries with professionalism, accuracy, and empathy.
• Coordinate appointments, admissions, and documentation to ensure patients receive timely care.
• Process referrals and maintain accurate patient records using our IT systems in line with NHS protocols.
• Manage incoming mail, case notes, and test results efficiently and in accordance with Trust policies.
• Attend meetings, take notes, and follow up on agreed actions.
• Collect and collate data for service monitoring and improvement.
• Play a role in shaping and improving our local policies and procedures.

? What We're Looking For:

• Previous administrative/secretarial experience, ideally in a healthcare setting.
• Strong IT skills and ability to quickly learn new systems.
• Excellent written and verbal communication skills.
• Ability to prioritise workload, work under pressure, and meet deadlines.
• A positive, flexible attitude and commitment to patient care.

? Why Join Us?
You'll be part of a dedicated NHS team where your work makes a real difference to people's lives every day. We offer:

• Opportunities for training and development.
• Supportive colleagues and an inclusive working environment.

? Apply now to become a valued part of our team and help us deliver outstanding care to our patients. Call Siobhan Hanna at Brook Street UK LTD for further details

Brook Street NMR is acting as an Employment Business in relation to this vacancy.

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