Band 3 Haematology Secretary

Brook Street; Mid-Ulster District Council; On-site; GBP 22,000 - 25,000; Full time

Job summary

South Eastern Health & Social Care Trust in Ulster Hospital is seeking a Band 3 Medical Secretary to join the Haematology team. You will provide comprehensive secretarial and administrative support to clinical teams, ensuring an efficient service for patients and staff.

The role requires excellent organisation, communication, and initiative in a fast-paced hospital environment, with duties including diary management, typing, and coordinating meetings.

Qualifications

• Experience in secretarial/administrative support within healthcare settings is desirable.
• Strong organisational and communication skills are essential.
• Commitment to data protection and patient confidentiality.

Responsibilities

• Word processing and audio typing of clinical correspondence and reports.
• Managing incoming and outgoing mail and telephone calls.
• Maintaining diaries and scheduling appointments.
• Organising meetings and taking minutes.
• Filing, scanning and maintaining documentation.

Skills

Word processing

Audio typing

Diary management

Meetings (minutes)

Confidentiality

Job description

Band 3 Medical Secretary - Haematology

Ulster Hospital, South Eastern Health & Social Care Trust

Full-time Monday to Friday, 8:00am - 4:00pm

The South Eastern Health & Social Care Trust is seeking to appoint a motivated and organised Band 3 Medical Secretary to join the Haematology team based at the Ulster Hospital. This is an excellent opportunity to contribute to a busy and supportive department, providing high-quality administrative and secretarial support to clinical teams while ensuring an efficient service for patients and staff.

Role Overview

The successful candidate will provide comprehensive secretarial and administrative support within the Haematology Office. The role requires a proactive individual with excellent organisational and communication skills, capable of managing a varied workload and using their initiative in a fast-paced healthcare environment.

Key Responsibilities

• Word processing and audio typing of clinical correspondence and reports
• Managing incoming and outgoing mail
• Handling telephone calls and responding to general enquiries
• Maintaining diaries and scheduling appointments
• Organising and attending meetings, including minute taking
• Processing and managing information, including statistical data
• Filing, scanning, and photocopying documentation
• Progress chasing and responding to non-routine queries

General Responsibilities

The post holder will:

• Promote effective team working and a culture of openness and accountability
• Adhere to all Trust policies, including equality, health and safety, and infection control
• Maintain high standards of professionalism, confidentiality, and data protection in line with GDPR and Trust policies
• Contribute to a clean, safe, and efficient working environment
• Demonstrate commitment to ongoing personal and professional development
• Deliver a high standard of service, treating patients, colleagues, and the public with courtesy and respect