Band 3 - Administration Officer - Newry + Banbridge

Virtual Bridges; Newry; On-site; GBP 10,000 - 40,000; Full time

Job summary

An established industry player in healthcare services is seeking dedicated Administration Officers to join their team. This exciting opportunity involves providing essential secretarial support, managing diaries, and ensuring smooth office operations. You will play a vital role in facilitating communication, preparing documentation, and supervising clerical staff. If you are passionate about making an impact in healthcare and possess strong administrative skills, this role offers a chance to contribute significantly to the team's success. Join a supportive environment where your organizational talents will shine and help improve healthcare services in the community.

Qualifications

• Proven experience in providing secretarial and administrative support.
• High proficiency in Microsoft Office and word processing skills.

Responsibilities

• Deliver full secretarial support and manage diaries for the team.
• Organise office tasks and maintain efficient filing systems.
• Liaise with staff and handle communication within the department.

Skills

Secretarial Support

Diary Management

Office Organisation

Communication Skills

Word Processing

Microsoft Office Proficiency

Presentation Skills

Staff Supervision

Database Management

Statistical Collection

Education

High School Diploma

Relevant Administrative Qualification

Tools

Microsoft Office

Client Databases (Paris/Socare)

Job description

Exciting Roles Across the Southern Trust!

Brook Street is thrilled to announce multiple job openings across HSCNI with immediate starts available! If you're looking to make an impact in healthcare services, now is your chance to join our growing team.

Current roles available include:

1. Band 3 Administration Officer - Trust Home Care, Newry then Banbridge H&SS Centre x2
2. Band 3 - Administration Officer - Trust Home Care, Dromalane House, Newry x2
3. Band 3 - Admin Assistant - N&M Locality, Dromalane House, Newry x3

Key Responsibilities:

• Provide Secretarial Support: Deliver full secretarial support to the team and other professionals, including ward inpatient staff and the crisis service manager.
• Diary Management: Maintain diaries, arrange appointments, venues, travel arrangements, and hospitality, including minute-taking.
• Office Organisation: Organise the office and perform routine secretarial duties such as developing an efficient filing system, mail distribution, photocopying, and ensuring relevant files are ready for meetings.
• Mail Handling: Open and record incoming mail, direct correspondence for the team, and draft routine letters for signature.
• Communication Facilitation: Liaise with relevant staff to facilitate communication within the department; handle telephone calls and inquiries appropriately.
• Documentation Preparation: Type letters, memorandums, and minutes; possess high-level word processing skills and proficiency in Microsoft Office software.
• Presentation Support: Assist in producing PowerPoint presentations required by the department.
• Administrative Support: Provide administrative assistance in producing policies and reports within the department.
• Staff Supervision: Supervise clerical staff if required by the post.
• Stock Management: Manage stationary stock levels throughout the department using stock catalogues and requisitions to maintain adequate stock levels.
• Database Management: Update/search information on client databases (Paris/Socare) as required.
• Statistical Collection: Contribute to the collection and collation of statistical information regularly.
• Petty Cash Management: Operate a petty cash system as required, adhering to Trust policy.

If any of these roles are of interest to you, or if you'd like to learn more, please get in touch with us through the link below or enquire with Jake Knocker.

Brook Street NMR is acting as an Employment Business in relation to this vacancy.