Band 3 Admin Officer & Note Taker

Brook Street; Northern Ireland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare staffing agency is seeking an NHS Administrative Support Officer to provide essential administrative assistance in North Belfast. This role involves professional typing, note-taking during meetings, and maintaining accurate records in compliance with NHS regulations. The ideal candidate will have strong administrative skills and attention to detail. Benefits include a supportive environment and professional development opportunities.

Qualifications

• Proven note-taking experience is required.
• Ability to work methodically and prioritize tasks is essential.
• Familiarity with dictation transcription systems is needed.

Responsibilities

• Provide professional typing and circulation of correspondence.
• Take accurate notes during meetings.
• Transcribe communications from dictation systems.
• Maintain organised and accessible record systems.
• Ensure processes comply with NHS policies.

Skills

Strong administrative skills

Note-taking experience

Good IT literacy

Attention to detail

Commitment to confidentiality

Job description

Up to £12.31 per hour + paid holidays plus pension

NHS Administrative Support Officer - With Note-Taking Experience

Join the NHS and make a meaningful contribution in supporting our teams to provide exceptional care. We are seeking a highly organised and motivated individual to undertake a wide range of administrative and clerical tasks, ensuring smooth operations and accurate record-keeping.

Location - Carlisle Centre - North Belfast

Rate of pay - £12.31 per hour

Key Responsibilities

• Provide professional typing and circulation of correspondence, including invitations, minutes, and incident reports.
• Take clear and accurate notes during meetings, ensuring timely production of official records and discussions.
• Transcribe communications from Big Hand dictation systems.
• File letters, memos, and reports daily, maintaining organised and accessible record systems.
• Archive and retrieve records from offsite storage as required.
• Photocopy and scan client records promptly and accurately.
• Create, maintain, and update files, ensuring accurate recording on file index cards and databases.
• Organise and maintain efficient information systems, including backups, in line with Trust policy.
• Prepare and collate statistical information on families with social work involvement when requested.
• Ensure all processes comply with NHS policies and data protection regulations.

What We're Looking For

• Strong administrative skills with proven note-taking experience.
• Ability to work methodically, prioritise tasks, and meet deadlines.
• Good IT literacy and familiarity with dictation transcription systems.
• Excellent attention to detail and accuracy in record-keeping.
• Commitment to confidentiality and data security.

Why Join Us?

As part of the NHS, you will benefit from a supportive team environment, opportunities for professional development, and the reward of knowing your work directly contributes to improving patient care and service delivery.

Brock Street NMR is acting as an Employment Business in relation to this vacancy.