BALA Coordinator

Paramount Pictures; Camden Town; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading global media and entertainment company is seeking an organized administrator/coordinator for its Business & Legal Affairs team. The ideal candidate will support contract management, coordinate multiple tasks, and communicate effectively across teams. Responsibilities include rights management, assisting with disputes, and ensuring program delivery across various brands. Strong IT and organizational skills are essential, alongside a proactive approach to tasks. This is an opportunity to join a dynamic team within a renowned company.

Benefits

Attractive compensation

Generous paid time off

Opportunities for engagement events

Meaningful connections within the workplace

Qualifications

• Pro-active and self-starting mentality with a broad skill set.
• Great organizational skills and ability to multi-task.
• Sound communication skills to disseminate information effectively.
• Collaborative working experience and style.
• Interest in Business & Legal Affairs or rights management.
• Expert level IT skills across MS Office applications.

Responsibilities

• Coordinate advice, contracts, and business tasks for BALA teams.
• Manage rights across systems and ensure up-to-date information.
• Liaise with teams to ensure smooth program delivery.
• Assist with dispute and litigation management.
• Administer and communicate inquiries effectively.

Skills

Organizational skills

Communication skills

Problem-solving

IT skills

Multi-tasking

Tools

MS Office Suite

Airtable

SharePoint

Job description

We are seeking a highly organized and proactive administrator/​co‑ordinator to support the Business & Legal Affairs ("BALA") teams in the UK (and internationally as appropriate) with the coordination, allocation, tracking and management of advice, contracts and business tasks across the team of BALA professionals. This is a key role in a busy and fast‑paced team that works across multiple brands and platforms including Channel 5, MTV, Nickelodeon, Comedy Central, Paramount+, and Pluto.

Key Responsibilities

• Act as the rights‑management coordinator and provide assistance as appropriate, ensuring the recording and reporting of rights across our systems is up to date.
• Support the paralegal and other team in setting up contracts on the commissioning WON system and entering basic right’s information as instructed.
• Assist in the administration of relicenses and reversions, subcontracts, and transfer runs. Amend/update WON in respect of any updates to our rights/clearances, as directed.
• Liaise with the Scheduling, Production Management, and Finance teams to ensure smooth programme delivery. This includes being the point of contact for any required reclocks and run transfers, as well as undertaking weekly platform functionality checks.
• Work with Finance to provide regular cost information and monthly run unbundling to ensure accurate and smooth programme reporting. This also includes working with the paralegals for VOD payment terms reporting.
• Support in responding to Press check queries.
• Track and manage all pertinent information relating to content, including, if required, working with the rights coordinators responsible for the rights management information tracking.
• Update the areas in WON, working in accordance with instructions from the team in respect of programme rights.
• Play a leading role in Ofcom reporting. Enter and update Ofcom data in WON for all commissions, internal acquisitions, and Milkshake! programmes. Complete monthly exceptions and validation checks, including configuring data into pivot tables and accumulating responses from other teams. Liaise with production companies to collect and check regional productions data and liaise with internal teams to verify validity of additional quota's data.
• Administer and communicate enquiries received through the team inboxes, particularly monitoring and responding to the Content Legal inbox, working with the Viewer Enquiries and Customer Support, commissioners, and producers, ensuring queries are appropriately re‑routed and effectively dealt with.
• Assist with dispute and litigation management by monitoring, sending, and collating correspondence and settlement agreements (including appropriate approvals), helping to maintain the litigation dockets for quarterly reporting, and assisting with costs tracking and budget management.
• Ensure training and support for all systems, databases, tools, and software used by the teams (iManage, AirTable, WON, SharePoint, Teams, Slack, etc.) and provide training across all systems.
• Assess team systems and implement ways to improve workflow efficiency.
• Keep the team Airtable slate up to date with all new programme information and any changes, running searches and reports when required. Liaise with Comm Eds and Production Management to ensure Content Legal are up to date with core programme information.
• Coordinate the outsourcing of legal work/advice – tracking outsourcing resource rates and spend.
• Manage invoices and overtime submissions.
• Respond to Ofcom Requests for information – liaising with Content Legal & Compliance; providing recordings, tracking, and updating the record of complaints.
• Support contract administration, including completion, record keeping and archiving.
• Liaise with teams and partners, providing updates and helping to move projects forward, ensuring the highest level of service is being provided to the business.
• Play a leading role in organising the annual SMBP event. Arrange correct set up across all systems and assist the induction of new team members and secondees.
• Provide leave cover for the Executive Assistant.
• Support the EA working closely and collaboratively to ensure the team runs as efficiently as possible, assisting with:
• Diary management
• Room booking
• Travel and expenses
• Ordering stationery and office supplies
• Post and deliveries
• IT/office service/facilities queries
• Events management and catering
• Team holiday calendar

Requirements and Qualifications

• Pro‑active, self‑starting mentality with a broad skill set to prioritise, coordinate, direct and deliver.
• Great organisational skills (for yourself and the people you support) and the ability to multi‑task, whilst demonstrating flexibility when required.
• Sound communication skills, both verbal and written, with an ability to assimilate information and disseminate it appropriately to audiences.
• Collaborative working experience and style.
• Creative problem‑solving with impeccable time‑management skills and an ability to adapt to change.
• Adaptable personal, interpersonal and leadership behaviours, tailoring the approach for different audiences.
• Committed to delivering high levels of service to both internal and external contacts, and to completing tasks to the highest standards.
• Interest in working within Business & Legal Affairs, rights management and/or below‑the‑line production activities.
• Able to work effectively, both independently and in harmony with all levels within the organisation.
• Expert level IT skills across all MS Office applications, with the ability to rapidly understand other corporate systems. Ideally skilled in Excel, PowerPoint, database, and project management.
• Good attention to detail.

Benefits

• Attractive compensation and comprehensive benefits packages.
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on‑site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.

We have the brands, we have the stars, and we have the power to achieve our mission to entertain the planet – and now all we’re missing is you! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co‑create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture. Paramount Skydance Corporation (NASDAQ: PSKY) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide.

Paramount is an equal opportunity employer (EOE) including disability/vet. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and veteran status.