B3 Team Administrator-2 days per week

Integrated Care System; Epsom; On-site; GBP 26,000 - 28,000; Part time

Job summary

A community health organization in Epsom seeks a part-time Administrator to support the multidisciplinary team. Responsibilities include handling referrals, typing letters, booking appointments, and general administrative tasks. The role requires strong organisational and clerical skills, ideally with experience in healthcare settings. The position offers a salary ranging from £26,240 to £27,928 per annum, pro-rata.

Qualifications

• Understand information quickly and identify relevant actions.
• Confident in operating a wide range of office equipment.
• Comfortable working in a fast-paced, time-pressured environment.

Responsibilities

• Receive and process referrals.
• Type letters for the team.
• Book and update appointments.
• Take minutes at team meetings.
• Answer calls and relay messages.

Skills

Organisational skills

Interpersonal skills

Clerical skills

Typing skills

Knowledge of SystmOne

Education

NVQ Level 3/RSA Level 3 or equivalent experience

Tools

SystmOne

Computers

Scanners

Copiers

Job description

Go back Surrey and Borders Partnership NHS Foundation Trust

B3 Team Administrator-2 days per week

The closing date is 14 August 2025

An opportunity for a part time Administrator to join our friendly and supportive team. We are looking for a conscientious and reliable person to work as Team Administrator at Epsom Community Mental Health Recovery Service two days per week preferably Thursdays and Fridays.

We are a community-based service, providing specialist treatment and support for people who have severe and enduring mental health problems living in the Epsom area who are registered with a local GP. The post holder will be responsible for the provision of a high quality administrative and secretarial service to the multidisciplinary team. You will need to have good organisational and interpersonal skills, an eye for detail and experience in a busy office environment. We are looking for a person who is hard working, flexible and able to prioritise their work.

The post includes general office duties consisting of inputting patient details on electronic record system (SystmOne), supporting clinical staff, filing, photocopying, sorting post, scanning and uploading documents, liaising with patients, GPs and medics, Stationary & clinical supplies, meeting notes, dealing with enquiries by email and letter, telephone and typing letters. The successful candidate will have excellent clerical and typing skills and be able to communicate effectively with both patients and staff. Although not essential, knowledge of SystmOne would be desirable.

Main duties of the job

• Receive & process referrals.
• Type all letters for the team.
• Book appointments on patient record system/ update case notes on patient record system as required.
• Take minutes at team meetings & transcribe accurately.
• Answer telephone calls & relay messages in timely manner.
• General admin tasks, i.e., typing/copying/scanning/printing/laminating etc.
• Provide support to team members in setting up rooms for meetings.
• Check & book rooms for other team members.
• Receive/respond/forward emails in appropriate manner.
• Monitor & raise purchase requisitions for stationary/supplies/services such as interpreters for the team.
• Arrange clinic appointments.

About us

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We also provide social care services for people with a learning disability in Croydon and ASD and ADHD assessment services in Hampshire.

We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.

Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach.

For international travel, both Gatwick and Heathrow airports are nearby.

Please note that we reserve the right to close posts as soon as sufficient applications are received.

Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.

We look forward to receiving your application!

Job responsibilities

For more detailed information on the role and main responsibilities, please find the attached Job Description and Person Specification.

Person Specification

Qualifications

• NVQ Level 3/RSA Level 3 or equivalent experience
• Suitable for someone who is able to understand information quickly and identify relevant course of action and who has good interpersonal skills and is confident in operating a wide range of office equipment such as scanners, computers, copiers and using secure emails. Suitable for someone who is comfortable working in a fast paced and time pressured environment

Experience

• Ability to work alongside other professionals/engage in integrated working to deliver high quality care and services
• Demonstrable working experience in an administrative role
• Understanding of medical terminology
• Knowledge of SystmOne
• worked in health care

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Surrey and Borders Partnership NHS Foundation Trust

£26,240 to £27,928 a yearIncl 5% Fringe HCAS, pa, pro rata