Automation Engineer

ivee; Greater London; On-site; GBP 113,750 - 159,250; Full time

Job summary

ivee is an AI strategy and automation consultancy delivering AI-native workflows for UK organisations. We seek an automation engineer to own a 5-stage pipeline for a private healthcare client, embedded within the client’s stack, on a 6-week contract.

You will build and deploy a fully automated document workflow, integrate Meddbase and Egress, and ensure secure data handling while delivering UAT and go-live support.

Qualifications

• Experience with API integration in regulated or data-sensitive environments.
• Webhook and event-driven architecture expertise.
• Hands-on experience with Make.com or n8n for automation workflows.
• PDF generation and templating (Puppeteer, WeasyPrint, or equivalent).
• O365 and programmatic email dispatch.
• GDPR-aware data handling when working with patient health records.
• Meddbase API experience is a significant advantage.
• Egress integration experience is a plus.
• Prior work in a regulated clinical environment is a plus.
• Clear communicator who can work directly with non-technical stakeholders.

Responsibilities

• Build a webhook-triggered PDF generation pipeline that fires on letter approval in Meddbase and renders a formatted output via a templating engine.
• Implement a consent resolver that reads structured fields from Meddbase and routes dispatch downstream accordingly.
• Build a CC contact lookup that resolves recipient addresses from Meddbase with an AI fallback for missing records.
• Implement dispatch routing across MDB secure link and Egress PDF send, plus print handling.
• Build status writeback to Meddbase, replacing a parallel Excel log with a live dashboard.
• Design and implement an exception queue, real-time failure alerting, and weekly digest for the ~10% of volume that cannot be automatically resolved.
• Deliver UAT with the support team in Week 5 and manage go-live in Week 6.

Skills

API integration

Webhook architecture

Make.com / n8n

PDF generation

O365

GDPR compliance

Communication

Regulated environments

Tools

Meddbase API

Egress

Puppeteer

WeasyPrint

Job description

An AI strategy and automation consultancy building AI-native workflows for some of the UK’s leading organisations.

ROLE OVERVIEW

The automation engineer will own the build and delivery of a 5-stage automation pipeline for a private healthcare client, integrated directly into their clinical and administrative stack.

This is a 6-week contract engagement - discovery, build, UAT, go-live, and 30-day hypercare. The scope is defined, the client relationship is live, and the stack is locked. You will be embedded with the ivee delivery team and given full ownership of the technical build from day one.

The project eliminates 54 hours of manual administrative work per week from a consultant support team. Every consultant appointment generates a patient letter. Today that letter goes through 10 manual steps before it reaches the patient. You are replacing 9 of them with a single automated pipeline triggered on consultant approval, integrated into Meddbase, O365, and Egress.

KEY RESPONSIBILITIES

• Build a webhook-triggered PDF generation pipeline that fires on letter approval in Meddbase and renders a formatted output via a templatin g engineImplement a consent resolver that reads structured fields from Meddbase and routes dispatch downstream accordingly.
• Build a CC contact lookup that resolves recipient addresses from Meddbase with an AI fallback for missing recordsImplement dispatch routing across two encrypted paths: MDB secure link where no CCs are present, Egress PDF send where CCs are present, plus print handling.
• Build status writeback to Meddbase, replacing a parallel Excel log with a live dashboard.
• Design and implement an exception queue, real-time failure alerting, and weekly digest for the ~10% of volume that cannot be automatically resolved.
• Deliver UAT with the support team in Week 5 and manage go-live in Week 6.

WHAT WE’RE LOOKING FOR

• Proven experience with API integration in regulated or data-sensitive environments.
• Strong command of webhook and event-driven architecture.
• Hands‑on experience with Make.com or n8n for automation workflows.
• PDF generation and templating (Puppeteer, WeasyPrint, or equivalent)O365 and programmatic email dispatchGDPR-aware data handling - you will be working with patient health records.
• Robust approach to exception handling and failure states.
• Meddbase API experience is a significant advantage.
• Egress integration experience is a plus.
• Prior work in a CQC-registered or otherwise regulated clinical environment is a plus.
• Clear communicator who can work directly with non-technical st