Audit Clerk

NHS; Bristol; On-site; GBP 24,000 - 26,000; Full time

Job summary

An established healthcare provider seeks a dedicated administrative support professional to join their Cellular Pathology Department. This role involves organizing multidisciplinary team meetings, managing both physical and digital documentation, and providing essential clerical support. Ideal candidates will possess strong organizational skills, proficiency in Microsoft Office, and a passion for contributing to healthcare excellence. Join a team committed to delivering exceptional patient care and making a meaningful impact in the community.

Qualifications

• Numerate and literate with at least 4 GCSEs or equivalent.
• Experience in administration and teamwork.

Responsibilities

• Organise and compile MDT meetings, managing physical and digital slides.
• Maintain filing systems for various documents.
• Assist with information provision for referrals and MDTs.

Skills

Administrative experience

Teamwork experience

Proficiency in MS Office

Good interpersonal and communication skills

Organizational skills

Basic medical terminology knowledge

Education

4 GCSEs or equivalent including Maths and English

Tools

MS Office (Outlook, Word, Excel)

Job description

Under the direction of senior staff, participate in the day-to-day work of the Department of Cellular Pathology, in particular:

• Providing clerical support for multidisciplinary meetings and archive activities
• Providing clerical support within the histology office and laboratory

Main duties of the job

The post-holder will be responsible for:

• The organisation and compilation of the Multi-Disciplinary Team meetings (MDTs), including printing, searching the MDT list, and presenting slides/reports appropriately and within designated times. This includes managing physical slides, reports, digital images, and electronic documents.
• Involvement in digital scanning of slides and organisation/collation of digital cases.
• Maintaining filing systems for blocks, slides, and other documents for meetings or other purposes as requested by medical, technical, or secretarial staff.

About us

North Bristol NHS Trust employs over 12,000 staff providing healthcare to Bristol, South Gloucestershire, and North Somerset from our award-winning hospital at Southmead. We are the regional Major Trauma Centre and an internationally recognized centre of excellence. Our vision is to enable our teams to be the best, providing exceptional healthcare personally delivered.

We value all individuals and aim to be an anti-discriminatory organization, committed to building a diverse team. We welcome applicants from all backgrounds.

Job responsibilities

The post-holder will:

• Organise and compile MDT meetings, including managing physical and digital slides and reports.
• Involve in digital scanning and organisation of digital cases.
• Maintain filing systems for various documents.
• Organise and dispatch slides/blocks to external sites promptly.
• Record receipt and return of slides/blocks using appropriate systems.
• Assist with information provision for referrals and MDTs.
• Transfer reports from external sites into the department's system.
• Perform routine office duties such as filing, photocopying, and mailing.
• Act as liaison for MDTs between staff and clinicians.
• Ensure digital images are accessible for MDTs.
• Use trust systems for tracing medical notes.
• Handle telephone inquiries and notify senior staff of issues.
• Follow SOPs and health and safety guidelines.
• Maintain files and participate in staff appraisals.

Person Specification

Education/Training/Qualifications

• Numerate and literate with at least 4 GCSEs or equivalent, including Maths and English (grade 4/C or above).

Work Experience

• Administrative experience
• Teamwork experience
• Proficiency in MS Office (Outlook, Word, Excel)
• Knowledge of lab procedures and computer systems with good keyboard skills

Personal Qualities / Special Circumstances

• Effective team worker
• Interest in healthcare

Knowledge/Skills/Abilities

• Good interpersonal and communication skills
• Organizational skills and ability to meet deadlines
• Concentration and accuracy
• Good telephone manner
• Basic medical terminology knowledge

Disclosure and Barring Service Check

This post is subject to DBS checks as per the Rehabilitation of Offenders Act 1975.

Salary: £24,625 to £25,674 per annum, pro rata