Attendance Officer and PA

The Riverview Academy; Gravesend; On-site; GBP 21,000 - 26,000; Full time

Job summary

The Riverview Academy is seeking a proactive Attendance officer & PA to the Headteacher in Gravesend. This permanent role is 37 hours per week across 38 weeks per year, with Kent Scheme D salary (£27,904 FTE, pro rata £23,806.49 per year).

The post requires discretion handling sensitive information and a proactive approach to attendance monitoring. You will manage attendance records, analyse data, and liaise with pupils and families to address persistent absence.

Qualifications

• Experience of development, management and operation of administrative systems.
• Experience using attendance modules and school information systems.
• Computer literacy to produce a range of documents and reports using Windows WP, Excel and databases.
• Ability to organise and prioritise workload to meet deadlines.
• Good note-taking and minutes-taking abilities.
• Awareness of FOIs, SARs and data protection policies.

Responsibilities

• Record, monitor and manage whole school attendance data.
• Analyse attendance data to identify patterns and areas of concern.
• Build relationships with pupils and families to improve attendance.
• Provide administrative support to the Headteacher and handle confidential matters.
• Coordinate meetings, action points and notes/minutes for relevant stakeholders.

Skills

Attendance management

Data analysis

Interpersonal skills

Organisational skills

Administrative skills

Discretion/confidentiality

Education

NVQ Level 2 (or equivalent)

Tools

Arbor Attendance Module

Microsoft Excel

Microsoft Office

Job description

Your Role

We have an exciting opportunity for an organised, and energetic individual to join our dynamic team at The Riverview Academy, as an Attendance officer & PA to the Headteacher.

The post is permanent, Monday to Friday, 37 hours per week, 38 weeks per year. the salary is based on Kent Scheme D, full time equivalent £27,904 actual pro rata salary £23,806.49 per year.

The successful candidate will be able to independently manage a range of tasks for the for the Headteacher whilst handling sensitive and confidential matters with discretion.

The role includes responsibility for providing administrative and organisational services to the school associated with the recording, management and monitoring of whole school attendance, analysing data to identify key areas of concern. Building close working relationships with pupils and families to improve attendance rates and address issues with persistent absence is a key aspect of the role.

Please take a look at the attached colleague benefits to see what we can offer you when working with us.

Please review the full job description carefully, including any physical aspects of the role, and consider how these align with your needs. All new appointments will receive an Occupational Health assessment to identify any required support or reasonable adjustments before starting.

Skills

CPD / Training

Literacy and numeracy skills.

Experience

• Experience of development, management and operation of administrative systems.
• Experience of using Attendance Modules in Arbor is desirable
• Computer literacy - ability to produce a range of documents and reports, including non-standard reports, using Windows WP package, Excel spreadsheet and database functions.
• Supervisory skills
• Interpersonal, organisational and administrative skills.
• Ability to develop and maintain effective computerised and manual filing systems.
• Ability to organise and prioritise workload to achieve deadlines.
• Ability to investigate complex queries and anomalies when required.
• Ability to take accurate notes and minutes of meetings.
• Ability to take a proactive approach to tracking action points from meetings and correspondence, in liaison with the managers concerned.
• Co-ordination skills when arranging meetings and appointments and arranging client care when required
• Ability to monitor and process accurate financial records.
• Knowledge for implementing a range of administrative procedures, including use of relevant ICT packages and systems.
• Knowledge of the School's Record Retention Policy.
• An awareness of Freedom of Information (FOIs) and Subject Access Request (SARs) procedures and protocols.
• Knowledge of a range of IT systems.
• Knowledge of computerised and manual filing systems.
• Awareness of Data Protection and confidentiality issues.
• Staff will be expected to have an awareness of and work within national legislation and school policies and procedures relating to health and safety

Personal Attributes

• Commitment to equalities and the promotion of diversity in all aspects of working.
• Able to use own initiative to solve problems and respond proactively to unexpected situations.
• Able to use own initiative to solve problems and respond proactively to unexpected situations.
• Able to deal calmly, tactfully and effectively a range of people
• Ability to show sensitivity and objectivity in dealing with confidential issues.

Qualifications

• NVQ Level 2 or equivalent

Safeguarding Information

The Golden Thread Alliance is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020 and therefore is subject to an Enhanced DBS Disclosure. In line with KCSIE guidance, all candidates who are shortlisted will be subject to an online search. This search is not part of the shortlisting process itself, and all shortlisted candidates will have the opportunity to address any issues of concern resulting from the search.

Two references are also required prior to commencement of employment.