Attendance Officer

Ringwood School; Ringwood; On-site; GBP 24,000 - 26,000; Full time

Job summary

Ringwood School is seeking an Attendance Officer to monitor whole-school attendance, analyse data to identify concerns and work with pupils, staff and families to reduce absences. You will follow up on incomplete registers and contact parents where needed.

The role includes administering absence procedures, issuing penalty notices and maintaining records. Additionally, you will monitor vulnerable groups, identify pupils needing support, and provide regular attendance reports to leadership and

Qualifications

• Experience in monitoring school attendance and generating reports.
• Ability to follow school procedures for safeguarding and absence management.
• Strong communication with staff, pupils and families.

Responsibilities

• Monitor daily attendance and ensure registers are accurate.
• Follow up incomplete data with staff.
• Follow up unexplained absences with parents/carers.
• Administer absence procedures: letters home, attendance clinics and external agency liaison.
• Manage penalty notices to parents.
• Maintain records of communications with parents and interventions.
• Track attendance of vulnerable groups and report to leaders.
• Identify pupils needing extra support to improve attendance.
• Implement CME procedures when appropriate.
• Provide regular reports to attendance organisations.

Skills

Attendance monitoring

Data reporting

Family liaison

Safeguarding awareness

Job description

To monitor and report on whole-school attendance data, analysing data to identify key areas of concern. To work closely with pupils, staff, parents and carers to reduce levels of absence, and act appropriately when persistent absence becomes a safeguarding issue.

• Ensure daily attendance registers are accurate and complete, and follow up with staff members about any incomplete data
• Follow up on any unexplained absences with parents/carers, escalating issues as appropriate in line with school procedures.
• Initiate and oversee the administration of absence procedures, for example letters home, attendance clinics and engagement with local authorities/other external agencies and partners
• Manage the process of issuing penalty notices to parents
• Maintain accurate records of communications with parents/carers and relevant interventions

Monitoring and reporting

• Track attendance of vulnerable groups of pupils and share information with school leaders
• Identify pupils that need additional support to improve their attendance
• Implement children missing education (CME) procedures when appropriate
• Provide regular reports to attendance organisations to raise awareness of emerging at-risk pupils

Working with parents/carers

• Build positive relations with parents/carers to encourage family involvement in their child's attendance
• Identify, and where possible, mitigate potential barriers to attendance in partnership with families
• Carry out home visits, where necessary, to address attendance concerns for individual pupils

Safeguarding

• Work in line with statutory safeguarding guidance (e.g. Keeping Children Safe in Education, Prevent) and our safeguarding and child protection policies
• Be alert to when persistent absence becomes a safeguarding concern and early help may be required
• Work with the designated safeguarding lead (DSL) to promote the best interests of pupils, including sharing concerns where necessary
• Promote the safeguarding of all pupils in the school

Full-Time, Term Time Only Plus inset days , 37 hours per week, 8am-4pm daily, with some flexibility

Support Staff Salary: Band D1- D5, Actual Prorated Salary range £23,961 - £26,483 pa depending on experience (FTE: £27,992- £30,843 pa)