Attendance and SEND Administrator, with Midday assistant role included at Unity Primary Academy

Green Park Village Primary Academy; Colchester; On-site; GBP 21,000 - 24,000; Full time

Benefits offered by this job

Annual leave

Professional development

Flexible & family-friendly

Exclusive discounts

Well-being support

Job summary

Unity Primary Academy is seeking a highly organised Attendance Officer/SEN Administrative Assistant to support attendance, SEND administration, and pupil well-being. You will work with families, staff, and external professionals to ensure consistent attendance and high-quality administrative support for SEND needs.

The role includes 2.5 hours per week of midday assistant duties and requires proactive, confidential handling of information within a supportive school environment.

Qualifications

• Experience in a school environment preferred but not essential.
• Strong ICT skills and confidence with Microsoft Office applications.
• Experience using Arbor MIS is preferred but not essential.
• Good understanding of attendance procedures and SEND processes.
• Excellent organisational and administrative skills.
• Excellent communication and interpersonal skills.
• Confidentiality and professional handling of information.
• Proactive, approachable and able to work independently or in a team.

Responsibilities

• Oversee daily attendance, absence and lateness.
• Monitor attendance and support identified pupils and families.
• Support attendance strategies, including home visits where needed.
• Attend review meetings with senior leadership to improve attendance.
• Conduct parent contract meetings for persistent absence.
• Support pupils with medical needs and liaise with staff and parents.
• Attend wellbeing meetings and coordinate pupil support.
• Cover lunch duty daily.
• Update SEND records (manual and MIS) and SEND register.
• Coordinate Looked After PEPs and required paperwork.
• Generate SEND information from school databases.
• Assist in producing Annual Reviews and other statutory paperwork.

Skills

Organised

Communication

Confidentiality

Teamwork

Proactive

Education

Experience in school environment

Tools

Microsoft Office

Arbor MIS

Job description

About this Role

Unity Primary Academy is seeking a highly organised, dedicated and proactive Attendance Officer / SEN Administrative Assistant to join our friendly and supportive team. This is an exciting opportunity for an individual who is passionate about supporting children and families, ensuring excellent attendance, and providing high-quality administrative support for our Special Educational Needs and Disabilities (SEND) provision. The role also includes 2.5 hours per week of midday assistant duties.

The general duties for this role are to:

• Be responsible for the daily oversight of all attendance, absence and lateness
• Monitor and track attendance across the academy, including identified pupils who are of concern
• Support parents with attendance strategies (this may include home visits to support positive attendance)
• Attend review meetings with the Assistant Headteacher for Behaviour and Attitudes to review whole-school attendance and identify strategies to improve this.
• Carry out parent contract meetings where pupils are persistently absent
• Support pupils with medical needs and other issues which prevent full-time attendance by liaising with staff, parents/carers and other professionals to provide pupils with missed schoolwork.
• Attend relevant meetings regarding the wellbeing of specific pupils
• Cover a lunch duty daily
• Update manual and computerised SEND record/information systems
• Support the SENDCO to update and maintain the SEND school register
• To co-ordinate Children Looked After PEP's including maintaining appointments, the completion of appropriate paperwork
• To operate and maintain (electronic and hard copies) an effective system for filing of all SEND documents, ensuring that all legal data record requirements are maintained
• To generate SEND information from our school database and other monitoring and assessment systems and procedures.
• To support the production of the Annual Reviews, PEPs, and other statutory paperwork requested by external agencies.

The successful candidate will have:

• Has previous experience working within a school environment (preferred) not essential.
• Has strong ICT skills and is confident using Microsoft Office applications.
• Has experience of using Arbor Management Information System (MIS) (preferred) not essential.
• Has a good understanding of attendance procedures and SEND processes (desirable).
• Has excellent organisational and administrative skills.
• Has excellent communication and interpersonal skills.
• Can maintain confidentiality and handle sensitive information professionally.
• Is proactive, approachable and able to work both independently and as part of a team.

For further information about the role come and visit our school! To book your visit or for an informal discussion, please contact the school office. School visits are encouraged but are by appointment only.

Why Work with REAch2 Academy Trust?

• Excellence & Development: We prioritise high standards and offer extensive professional development and career growth opportunities.
• Supportive & Collaborative:Be part of a strong, collaborative community of over 60 schools where every voice is valued, and best practices are shared.
• Well-being Focus: We promote a healthy work-life balance and offer robust well-being support for all staff.
• Diversity & Inclusion: We celebrate diversity and believe that varied perspectives strengthen our schools.
• Innovation & Impact: Bring creativity to the classroom and make a real difference in children's lives.
• Making a difference: Working with REAch2 means contributing to something bigger than yourself. You'll be helping to shape the lives of young learners, making a meaningful impact on communities and future generations.

Benefits

• We offer a range of benefits to support your career and well-being:
• Generous Annual Leave: healthy work-life balance.
• Professional Development: Access diverse CPD and training opportunities to grow your skills.
• Flexible & Family-Friendly: We are committed to supporting flexible working and requests will be considered on an individual basis, including options such as part time, term-time, home working, and other options that work for both the employee and the Trust.
• Exclusive Discounts: Benefit from Blue Light Card offers and employee perks.
• Well-being Support: Receive comprehensive well-being and employee assistance for you and your family.

Join REAch2 for a rewarding career with great benefits!

Safeguarding, Safer Recruitment and Data Protection

At REAch2 we recognise that those who work in an academy are in a unique position in their care of children. The responsibility for all staff to safeguard pupils and promote their welfare, as stated in Section 175 of the Education Act (2002) is one that is central to our ethos, our policies and our actions. All children are deserving of the highest levels of care and safeguarding, regardless of their individual characteristics or circumstances, and we are committed to applying our policies to ensure effective levels of safeguarding and care are afforded to all our pupils.

We will seek to recruit the best applicant for the job based on the abilities, qualifications, experience as measured against the job description and person specification. The recruitment and selection of staff will be conducted in a professional, timely and responsive manner and in compliance with current employment legislation, and relevant safeguarding legislation and statutory guidance. An enhanced DBS disclosure will be requested for all successful candidates, including a Children's Barred List check if the role meets the criteria for regulated activity.

All information is stored securely, and any information supplied by unsuccessful candidates will be destroyed through a confidential waste system six months after the decision has been communicated, in accordance with our information and records retention policy.

The Trust ensures all applicant data is stored and processed appropriately. For further details on how your information will be managed during the recruitment process please refer to our Privacy Notice for Job Applications.