Associate Publishing Administrative Coordinator

Elsevier; Oxford; On-site; GBP 25,000 - 35,000; Full time

Job summary

An international information analytics company seeks an Associate Publishing Administrative Coordinator in Oxford to manage various administrative tasks and support a team of global publishers. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen analytical mindset, as the role focuses on coordinating meetings, gathering data, and enhancing operational efficiency. Attractive benefits include a generous holiday allowance, health initiatives, and opportunities for professional development.

Benefits

Generous holiday allowance

Health screening and private medical benefits

Wellbeing programs

Access to learning and development resources

Qualifications

• Excellent organizational and prioritization skills.
• Strong written and verbal communication abilities.
• Data literacy with analytical skills.

Responsibilities

• Coordinate logistics for meetings, ensuring a professional experience.
• Gather data and build analyses for reports and proposals.
• Manage administrative tasks for the smooth running of journals.

Skills

Organizational skills

Verbal communication

Written communication

Analytical mindset

Tools

Microsoft Office

Excel

Job description

Associate Publishing Administrative Coordinator page is loaded

Associate Publishing Administrative Coordinator

Apply locations Oxford time type Full time posted on Posted 6 Days Ago job requisition id R98437

About our Team:

Our STMJ (Science, Technology, and Medical Journals) team publishes high-quality, peer-reviewed research that drives progress across scientific and medical disciplines. We collaborate closely with authors, editors, reviewers, and societies to ensure the integrity and impact of the published work. Through innovation in editorial workflows and publishing technology, we help global research communities discover, evaluate, and disseminate knowledge that advances science and improves lives.

About the role:

In this role you will deliver a valuable service to our team by handling various journal administrative tasks on behalf of your Global publishers. You will take ownership for coordinating off-site and on-line meetings for your publishers. You will have the opportunity to learn and develop analytical reporting through data collection, report creation, and identifying insights to contribute to our strategy.

Responsibilities

• Coordinating logistics for off-site and on-line Editorial Board Meetings including invitations, booking locations and facilities for attendees. Ensuring a professional and seamless experience for all

• Gathering data, information, and facts by using existing reports to build analyses for publishers to use in proposals, reports, editorial appointments and meetings

• Contributing to Best Practice initiatives for operational procedures and workflow efficiency through collaborating with peers and internal teams

• Taking ownership of interesting and varied administration tasks to support the publisher in the smooth running and success of our journals.

• Manage various systems to ensure that data is up to date and accurate

• Communicating confidently and widely to ensure that tasks are kept on track and any problems resolved

Requirements

• Have great organizational and prioritising skills and be able to provide timely and consistent support to teams

• Have excellent written and verbal communication skills and demonstrate an eye for detail

• Be data literate and have an analytical mindset with skills to manage data and derive insights.

• Be able to gather data for analysis from several sources and systems and present in a clear and readable format

• Have excellent computer skills in Microsoft Office with proficiency in Excel and the ability to learn new systems

• Enjoy collaborating with teams to deliver projects that help make a difference

Work in a way that works for you:

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

Working for you:

We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:
● Generous holiday allowance with the option to buy additional days
● Health screening, eye care vouchers and private medical benefits
● Wellbeing programs
● Life assurance
● Access to a competitive contributory pension scheme
● Save As You Earn share option scheme
● Travel Season ticket loan
● Electric Vehicle Scheme
● Optional Dental Insurance
● Maternity, paternity and shared parental leave
● Employee Assistance Programme
● Access to emergency care for both the elderly and children
● RECARES days, giving you time to support the charities and causes that matter to you
● Access to employee resource groups with dedicated time to volunteer
● Access to extensive learning and development resources
● Access to employee discounts scheme via Perks at Work

About the business:

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world's grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.

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Elsevier is a global information analytics business that helps institutions and professionals advance healthcare, open science and improve performance for the benefit of humanity.We help researchers make new discoveries, collaborate with their colleagues, and give them the knowledge they need to find funding. We help governments and universities evaluate and improve their research strategies. We help doctors save lives, providing insight for physicians to find the right clinical answers, and we support nurses and other healthcare professionals throughout their careers.Elsevier provides digital solutions and tools in the areas of strategic research management, R&D performance, clinical decision support, and professional education; including ScienceDirect, Scopus, SciVal, ClinicalKey and Sherpath. Elsevier publishes over 2,500 digitized journals, including The Lancet and Cell, 38,000 e-book titles and many iconic reference works, including Gray’s Anatomy. Elsevier is part of RELX Group. With a wide range of technology jobs, commercial and business jobs, and graduate jobs, there is a part for everyone to play. We need talented people to help us inspire ground-breaking research.

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