Associate, Project Coordinator

Arrow McLaren IndyCar; Woking; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading motorsport team is seeking a project management assistant to support project managers and aid in various projects. The successful candidate will have excellent attention to detail, strong admin skills, and experience with MS Office. This role offers a hybrid work model and is based near Woking, with a focus on diversity and inclusion in the workplace.

Benefits

Private healthcare

Car schemes

Life insurance

Generous pension contributions

Gym and restaurant access

Qualifications

• Degree educated or equivalent experience in a project management environment.
• Excellent attention to detail and strong admin skills required.
• Confident communicator able to convey complex information succinctly.

Responsibilities

• Assist project managers with day-to-day tasks across all projects.
• Support preparation of monthly reporting and adhere to timelines.
• Maintain and develop document libraries for project documentation.

Skills

Attention to detail

Strong admin skills

Confident communication

Proactive attitude

Relationship building

Problem solving

Education

Degree or equivalent experience in project management

AMP PFQ or equivalent

Tools

MS Office Suite

SharePoint

PowerPoint

Teams

Planner

Job description

Job description

At McLaren Racing, we’re not just here to try to take the chequered flag. We’re here to excite our fans, inspire our people and deliver for our partners. And we’re also committed to evolving our sport, our industry and our technology too.

Purpose of Role

You will work as part of the PMO team, striving to deliver project success across McLaren Racing. Supporting the Project Managers, you’ll be involved in a wide variety of projects from Business Performance to F1. We are investing in the growth of our project management capability, it’s an exciting time to join the team as we strive to successfully support our people in delivering critical projects as part of the McLaren Racing portfolio.

Role Dimensions

• Assisting the project managers with day-to-day tasks across all projects.

• Assisting project teams with preparation of monthly reporting, ensuring timely submission and adhering to a firm reporting cycle.

• Coordinate meetings: booking meetings rooms, sending invitations, preparing meeting content such as, slide decks, taking minutes and updating follow up action plans.

• Document control: maintain and develop document libraries.

• Assist and support the PMO team with research and prepare reports for project feasibility studies.

• Ad hoc duties as required by Project Managers or specific project teams.

Job requirements

Knowledge, Skills and Experience

• Degree educated or the equivalent experience in a project management environment.

• AMP PFQ or equivalent desirable.

• Excellent attention to detail.

• Highly organised with strong admin skills.

• Confident communicator with the ability to translate at times complex information succinctly to suit the audience.

• Proactive attitude to work and willing to “roll their sleeves up” to get the job done.

• Curious by nature with a focus on service excellence by asking questions and flagging issues when spotted.

• Be a competent user of MS Office suite including, SharePoint, Powerpoint, Teams and Planner is essential.

• Have an understanding of document management systems, process and best practices.

• Ability to build strong relationships with a variety of stakeholders across all levels of the business.

• Ability to multitask over several ongoing projects and priorities whilst managing time-sensitive tasks.

• Keen problem solver, who enjoys tackling at times complex challenges to find appropriate solutions.

What can McLaren offer?

We constantly strive to be better tomorrow than we are today. Our ambition is to be the most pioneering and exhilarating racing team in the world, and our collective task is to set the standards for high performance in sport. We show up every day with energy and enthusiasm, ready to play our part.

We encourage and support diversity, equity and inclusion. We will actively promote a culture that values difference and eliminates discrimination in our workplace.

McLaren Racing is based at the iconic McLaren Technology Centre (MTC) near Woking. Here at McLaren, we offer hybrid working with 3 days a week based in the MTC.

Our state of the art, sustainable campus offers many facilities including a gym, restaurant and indoor and outdoor break-out areas, as well as direct access to park and common land. The MTC is connected to Woking mainline station via regular shuttle buses, from which London Waterloo is a 30 minute train ride.

We offer a comprehensive package of benefits including private healthcare, car schemes, life insurance and generous pension contributions.