associate - Facilities

TN United Kingdom; Newcastle upon Tyne; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an Associate in Facilities to oversee the coordination and administration of security policies across multiple locations. This role involves interfacing with stakeholders to determine project space requirements, managing receptionists, and ensuring smooth operations with internal and external vendors. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple tasks effectively. Join a dynamic team where your contributions will enhance operational efficiency and security standards.

Qualifications

• Related facilities experience required.
• Strong communication skills, both written and verbal.

Responsibilities

• Coordinate and administer the Access Control System and security policies.
• Manage day-to-day activities of site receptionists and ensure adherence to policies.
• Gather quotes and manage vendor invoices for building fixtures and repairs.

Skills

Communication Skills

Microsoft Office

Project Management

Attention to Detail

Multi-tasking

Education

Experience in Facilities Management

Job description

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associate - Facilities, Newcastle upon Tyne

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Client:

Concentrix

Location:

Newcastle upon Tyne, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

605fadec34f6

Job Views:

6

Posted:

05.05.2025

Expiry Date:

19.06.2025

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Job Description:

Description

The Associate Facilities is responsible for coordination and administration of the Access Control System and physical security policies and procedures for multiple locations. This position recommends project placement and migration plans that are consistent with internal customer needs, corporate goals, and real estate objectives. Work with internal groups to create project space plans.

Essential Functions/Core Responsibilities

• Interface with internal stakeholders to determine project space requirements
• Manage the site receptionists' day-to-day activities, covering absences where required
• Ensure receptionists follow routine tasks and adhere to policies and processes
• Coordinate with internal groups and outside vendors to schedule installations, maintenance activities, and repairs based on material availability and minimal impact to business operations
• Manage scheduled installations by internal and external contractors during reconfiguration to avoid delays and cost overruns
• Gather quotes from outside vendors for building fixtures; generate cost comparisons with our vendors to evaluate each project and potential cost savings
• Monitor day-to-day site operations of long-term third-party contractors to ensure performance meets vendor SLAs
• Coordinate with Procurement in gathering quotes from outside vendors for building fixtures, repairs, maintenance, and upkeep to evaluate each project and potential cost savings
• Log, track, and submit vendor invoices for payment

Candidate Profile

• Related facilities experience
• Strong communication skills, both written and verbal
• Demonstrated ability to multi-task and meet timelines on deliverables
• Self-starter, sense of urgency, and works well under pressure
• Strong attention to detail
• Proficient in Microsoft Office

Career Framework Role

• Has developed specialized skills or is multi-skilled through job-related training and considerable on-the-job experience
• Completes work with a limited degree of supervision
• Likely to act as an informal resource for colleagues with less experience
• Identifies key issues and patterns from partial/conflicting data
• Takes a broad perspective to problems and spots new, less obvious solutions

Location: Newcastle upon Tyne

Language Requirements:

Time Type: Full time