Associate Director - Records and Information Management (RIM)

Astellas; Greater London; Hybrid; GBP 60,000 - 100,000; Full time

Job summary

An established industry player is seeking an Associate Director for Records and Information Management. This pivotal role involves guiding stakeholders in best practices for records management, ensuring compliance with legal and regulatory standards, and leading strategic initiatives. The successful candidate will leverage their expertise to enhance the organization’s records management program while fostering a patient-centric culture. With a commitment to innovation and collaboration, this position offers a unique opportunity to influence key decisions and drive organizational change in a hybrid working environment that values work-life balance.

Qualifications

• Experience in records and information management, preferably in pharmaceuticals.
• Strong leadership and team motivation skills are essential.

Responsibilities

• Lead the global records and information management program.
• Develop policies and procedures to ensure compliance and improvements.
• Collaborate with internal partners for effective records management.

Skills

Leadership

Analytical Skills

Problem-Solving

Communication Skills

Interpersonal Skills

Negotiation Skills

Risk Management

Education

Bachelor’s degree in Business

Library/Information Science

Tools

Records Management Systems

Document Management Tools

Job description

Associate Director - Records and Information Management (RIM)

Location: United Kingdom

Function/Business Area: Legal, Risk, Ethics & Compliance

Employment Class: Permanent

Description

Advisor, Records and Information Management:

At Astellas we are a progressive health partner, delivering value and outcomes where needed. We pursue innovative science, focusing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.

We work directly with patients, doctors, and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage. Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.

We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes. Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.

The Opportunity:

In this role, you will serve as a thought leader and authority on global Records and Information Management (RIM), guiding stakeholders on key RIM decisions, principles, policies, and procedures. You will collaborate with various functions and divisions to implement best practices that align with Astellas’ defined policies and standards, ensuring effective records and information management across the organization. Additionally, you will play a critical role in identifying and mitigating risks that could impact the company’s ability to achieve its corporate objectives under the Corporate Strategic Plan.

Hybrid Working:

At Astellas we recognize that our employees enjoy having balance between their professional and home lives. We are proud of our hybrid approach which empowers you to have flexibility on whether to work from home or in the office.

Key Responsibilities:

• Providing leadership and strategic direction for the global records and information management program, securing stakeholder support and managing risks.
• Developing and evolving policies, procedures, and strategies to align with legal, regulatory, and technological changes while ensuring business process improvements.
• Collaborating with key internal partners, including Legal, Compliance, HR, and IT, to integrate records management practices and ensure regulatory compliance.
• Supporting records lifecycle management, including storage, archiving, and digital solutions, while overseeing records-related activities in mergers, acquisitions, and divestitures.
• Representing the organization in industry groups and leading projects related to records management systems, tools, and strategic initiatives.
• Substantial experience with records and information management in the pharmaceutical industry (preferred), with a deep understanding of industry-specific challenges.
• Strong leadership, management, and team motivation skills, including the ability to influence cross-functional teams.
• Excellent analytical, problem-solving, and decision-making abilities in a fast-paced, global environment.
• Proficiency in records management systems, databases, and document management tools, with the ability to collaborate with IT teams.
• Exceptional communication, interpersonal, and negotiation skills to work effectively across all levels of the organization.

Preferred Qualifications:

• Previous experience partnering with Legal team.
• Proven experience in leading organizational change.
• Proven experience in staff management, coaching, and career development.
• Excellent judgment and interpersonal skills, consensus and relationship building.
• One or more industry-related designation and/or certifications (e.g., Certified Records Manager (CRM), AIIM ERM and ECM Specialist / Practitioner, AIIM Certified Information Professional (CIP), ARMA Information Governance Professional (IGP).

Education:

• Bachelor’s degree in Business, Library/Information Science, or a related field, or equivalent experience and training.

Additional Information:

• This is a permanent, full-time position.
• This position is based in London, UK.
• This position follows our hybrid working model. The role requires a blend of home and approximately 1 day per quarter in our London office. Flexibility may be required in line with business needs. Candidates must be located within a commutable distance of the office.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.