Assistant to the Practice Manager

NHS; Oxford; On-site; GBP 80,000 - 100,000; Full time

Job summary

A healthcare practice in Oxford is seeking an Assistant to the Practice Manager to assist with daily operations and administration for a patient care team of 80 staff members. The role involves supporting the Practice Manager, managing reports, overseeing bookkeeping, and ensuring regulatory compliance. Candidates should have GCSE Maths and English, strong Excel skills, and preferably experience in Primary Care.

Qualifications

• Good knowledge of Excel required.
• Essential qualifications include GCSE grades A to C in English and Maths.
• Preferred experience in Primary Care.

Responsibilities

• Support the Practice Manager in day-to-day operations.
• Manage administrative tasks and ensure compliance with regulations.
• Handle correspondence and maintain inventory of supplies.

Skills

Excel

Communication Skills

Education

GCSE grade A to C in English and Maths

Job description

Job summary

The Practice Manager currently has her hands full managing 26,000 patients and 80 staff members and so is looking for an Assistant to help with the day-to-day running of the practice. This takes many forms and can vary from assisting with submissions to sourcing emergency supplies - no day is ever the same!

Main duties of the job

This role would support the Practice Manager in all aspects of practice functionality, including taking queries and acting as the gatekeeper for the PM, solving all issues they can. The Assistant would also be responsible for monthly searches, mange the Practice Manager inbox, and keep up to date with the financials.

Please note this role is not eligible for sponsorship and you must have Right to Work in the UK for this role.

About us

The Beaumont Elms Practice is split over two sites and made up of approximately 80 staff members. We're a big team focussed on patient care, and providing the best experience for our patients. We always try and be open and honest with each other for the benefit of the patient care and one another.

Details Date posted

21 July 2025

Pay scheme

Other

Salary

£14 to £15.50 an hour

Contract

Fixed term

Duration

10 months

Working pattern

Full-time, Part-time

Reference number

A0616-25-0007

Job locations

Beaumont Elms Practice

Beaumont Street

Oxford

OX1 2NA

Botley Medical Centre

Elms Road

Oxford

OX2 9JS

Job description Job responsibilities

The following are the core responsibilities of the Assistant to the Practice Manager. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels.

The Assistant to the Practice Manager is responsible for:

• Supporting the Practice Manager in the day-to-day operations of the practice, ensuring staff achieve their primary responsibilities
• Support the overall practice clinical governance framework, submitting reports for OQF, enhanced services and other reporting requirements
• Provide basic bookkeeping for the practice, and ensure the accounts are kept up to date.
• Overseeing the administrative elements of QOF, liaising with GPs, nursing staff and administrators

• . Support the practice and management team with continuous improvement and change initiatives

• Implementing systems to ensure compliance with CQC regulations and standards
• Answering emails and calls on behalf of the Practice Manager.
• Ordering supplies and ensuring staff are well stocked.
• Ensuring IT security and IG compliance at all times and responding to and resolving all local IT issues
• Developing searches and audits on the clinical system
• Managing contracts for and highlighting issues with services i.e., cleaning, gardening, window cleaning etc.

This list is not exhaustive and will vary day to day!

Job description Job responsibilities

The following are the core responsibilities of the Assistant to the Practice Manager. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels.

The Assistant to the Practice Manager is responsible for:

• Supporting the Practice Manager in the day-to-day operations of the practice, ensuring staff achieve their primary responsibilities
• Support the overall practice clinical governance framework, submitting reports for OQF, enhanced services and other reporting requirements
• Provide basic bookkeeping for the practice, and ensure the accounts are kept up to date.
• Overseeing the administrative elements of QOF, liaising with GPs, nursing staff and administrators

• . Support the practice and management team with continuous improvement and change initiatives

• Implementing systems to ensure compliance with CQC regulations and standards
• Answering emails and calls on behalf of the Practice Manager.
• Ordering supplies and ensuring staff are well stocked.
• Ensuring IT security and IG compliance at all times and responding to and resolving all local IT issues
• Developing searches and audits on the clinical system
• Managing contracts for and highlighting issues with services i.e., cleaning, gardening, window cleaning etc.

This list is not exhaustive and will vary day to day!

Person Specification Experience Desirable

• Experience in Primary Care

Qualifications Essential

• GCSE grade A to C in English and Maths
• Good excel knowledge

Desirable

• Experience in bookkeeping

Person Specification Experience Desirable

• Experience in Primary Care

Qualifications Essential

• GCSE grade A to C in English and Maths
• Good excel knowledge

Desirable

• Experience in bookkeeping

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details Employer name

Beaumont Elms Practice

Address

Beaumont Elms Practice

Beaumont Street

Oxford

OX1 2NA

Employer's website

https://www.beaumontelmspractice.co.uk/ (Opens in a new tab)

Employer details Employer name

Beaumont Elms Practice

Address

Beaumont Elms Practice

Beaumont Street

Oxford

OX1 2NA

Employer's website

https://www.beaumontelmspractice.co.uk/ (Opens in a new tab)