Assistant to the EA

JR United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the creative sector is seeking an Assistant to the Executive Assistant in London. This role involves providing comprehensive administrative support, managing schedules, and facilitating communication across departments. The ideal candidate will have 1-2 years of experience in a fast-paced environment, strong organisational skills, and proficiency in Microsoft Office. If you're proactive and adaptable, this is an excellent opportunity to contribute to a dynamic team.

Qualifications

• 1-2 years experience in an administrative or assistant role.
• Strong attention to detail and ability to work independently.
• Experience in the creative industry is a plus.

Responsibilities

• Assist with scheduling meetings and coordinating appointments.
• Handle general administrative tasks and maintain office organisation.
• Support travel arrangements and manage correspondence.

Skills

Organisational skills

Multitasking

Communication

Discretion

Proactive attitude

Tools

Microsoft Office Suite

Job description

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The Assistant to the EA will provide administrative and operational support, ensuring smooth day-to-day workflow for the Executive Assistant and assisting in managing the Creative Director’s schedule, communications, and projects.

Responsibilities

• Assist the Executive Assistant with scheduling meetings, and coordinating appointments for the Creative Director.
• Handle general administrative tasks, including organising files, drafting emails, and preparing documents, presentations, and meeting materials.
• Support the coordination of travel arrangements, itineraries, and expense reports.
• Help manage correspondence, including emails, calls, and messages, ensuring timely responses.
• Maintain office organisation and ensure necessary supplies are available.
• Conduct research and provide insights to support creative projects and business initiatives.
• Collaborate with different departments to facilitate seamless communication and operations.
• Handle confidential and sensitive information with discretion.
• Perform additional duties as assigned to support the Executive Assistant and Creative Director.

Qualifications, Skills, Experience Required

• 1-2 years of experience in an administrative or assistant role, preferably within a creative or fast-paced industry.
• Strong organisational and multitasking skills, with strong attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
• Ability to work independently and take initiative in a dynamic environment.
• Discretion and professionalism in handling confidential information.
• A proactive, can-do attitude with the ability to adapt to changing priorities.
• Experience in the creative industry (fashion, media, design, or entertainment) is a plus
• Approachable yet professional
• Able to work in a fast-paced environment
• Able to multitask time-sensitive tasks and remain calm under pressure