Assistant to the EA

Phoebe Philo; Greater London; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading company in the luxury retail sector is seeking a Senior HR Manager to provide vital administrative support. The role involves managing schedules, correspondence, and assisting in various operational tasks. Ideal candidates will have strong organisational skills and experience in a fast-paced environment. This full-time position offers opportunities to work closely with the Creative Director and contribute to exciting projects.

Qualifications

• 1-2 years experience in administrative or assistant role.
• Strong organisational and multitasking skills.

Responsibilities

• Assist with scheduling meetings and coordinating appointments.
• Handle general administrative tasks and maintain office organisation.

Skills

Organisational Skills

Communication

Attention to Detail

Proactivity

Tools

Microsoft Office Suite

Job description

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Senior HR Manager at Phoebe Philo | CIPD Qualified Professional

Purpose of the role

The Assistant to the EA will provide administrative and operational support, ensuring smooth day-to-day workflow for the Executive Assistant and assisting in managing the Creative Director’s schedule, communications, and projects.

Responsibilities

• Assist the Executive Assistant with scheduling meetings, and coordinating appointments for the Creative Director.
• Handle general administrative tasks, including organising files, drafting emails, and preparing documents, presentations, and meeting materials.
• Support the coordination of travel arrangements, itineraries, and expense reports.
• Help manage correspondence, including emails, calls, and messages, ensuring timely responses.
• Maintain office organisation and ensure necessary supplies are available.
• Conduct research and provide insights to support creative projects and business initiatives.
• Collaborate with different departments to facilitate seamless communication and operations.
• Handle confidential and sensitive information with discretion.
• Perform additional duties as assigned to support the Executive Assistant and Creative Director.

Qualifications, Skills, Experience Required

• 1-2 years of experience in an administrative or assistant role, preferably within a creative or fast-paced industry.
• Strong organisational and multitasking skills, with strong attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
• Ability to work independently and take initiative in a dynamic environment.
• Discretion and professionalism in handling confidential information.
• A proactive, can-do attitude with the ability to adapt to changing priorities.
• Experience in the creative industry (fashion, media, design, or entertainment) is a plus
• Approachable yet professional
• Able to work in a fast-paced environment
• Able to multitask time-sensitive tasks and remain calm under pressure

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and General Business

• Industries

  Retail Luxury Goods and Jewelry and Wholesale Luxury Goods and Jewelry

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