Assistant to Music Agent

United Talent Agency; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading talent agency in London is seeking an Assistant to support a Music Agent. The role involves managing booking schedules, contracting shows, and liaising with various stakeholders in the music industry. The ideal candidate should have at least two years of experience in a related field and excellent organizational skills. This position offers a competitive salary and benefits package, encouraging a diverse and inclusive work culture.

Benefits

Competitive salary

Private medical insurance

Inclusive company culture

Qualifications

• At least two years' previous experience assisting an Agent ideally within the Music department of a talent agency.
• Previous experience in a related field is desirable.

Responsibilities

• Keeping booking system updated at all times.
• Scheduling meetings for agent and managing booking schedules.
• Contracting shows accurately and efficiently.
• Maintaining promoter and business contact details.
• Assisting with immigration needs for touring artists.

Skills

Excellent verbal and written communication skills

Excellent organizational skills

Ability to prioritize a busy workload

General understanding of current music industry

Discretion when dealing with sensitive matters

Ability to develop business relationships

Job description

Overview

UTA is seeking an Assistant to support a Music Agent in our London office. The Assistant will have at least two years' previous experience assisting high-level booking agents, working with artists, record labels, talent managers, tour managers, publicists and concert promoters as part of day-to-day administrative work.

You will be responsible for liaising with business affairs, accounting, and other internal departments. You will support an agent in the Music department of UTA London and responsibilities include show contracting, procuring ticket sales counts for contracted shows, liaising with client managers regarding certain show offers and/or contract for shows, maintaining artists’ show diaries, procuring f inal settlements for shows played.

What You’ll Do

Your responsibilities will include, but not be limited to:

• Keeping booking system updated at all times
• Scheduling meetings for agent, keeping on top of booking schedules and diaries
• Proactively resolving enquiries, or escalating as appropriate
• Contracting shows accurately, quickly and efficiently
• Checking and comparing costings, collating for management
• Helping client management to understand gross walk out on a tour / explaining info / taxes and other deductions
• Marketing - handling artwork, collating and explaining marketing plans and summaries, managing assets and PR, and keeping up to date f iles
• Announcement schedules – collating announcement dates for headline shows and festivals, providing ticket links and age restrictions
• Checking ticket f igures and sending to management
• Maintaining promoter and business contact details, sending out terms of business to new promoters and clients
• Keep client info up to date including release dates, label, management and account info
• Festival and headline show guest lists, helping management/contacts with requests
• Collecting support suggestions f rom agents and presenting to management
• Working with artist accounting teams on ensuring they are taxed appropriately
• Keeping account of all money in for shows and chasing dep osits/payments when needed
• Requesting and managing invoices f rom management / accounts team
• Chasing and checking settlements and payments, approving statements for f inal settlement with the artist
• Assisting management with immigration needs, such as f iling for immigration forms, assigning sponsorship certificates for artists travelling to the UK, and maintaining current passport copies and touring parties
• Keeping up to date riders and touring info, and liaising with Tour Mangers to help smooth advance
• Attending shows as required, developing business relationships.

What You’ll Need

• At least two years' previous experience assisting an Agent ideally within the Music department of a talent agency
• General understanding of current music industry and the nature of a talent agency
• Excellent verbal and written communication skills
• Excellent organizational skills
• Discretion at all times, particularly when dealing with sensitive client matters
• Ability to prioritize a busy workload
• Ability to develop business relationships
• Previous experience in a related f ield is desirable

What You’ll Get

• A competitive salary
• A benefits package to support your wellbeing, including private medical insurance
• The unique and exciting opportunity to work at one of the leading global entertainment companies
• The opportunity to work in an inclusive and diverse company culture

About UTA

UTA unites ideas, opportunities and talent. The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers — f rom actors, athletes and musicians to writers, gamers and digital inf luencers. One of the most inf luential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.

For more information: www.unitedtalent.com/about/

Many of our colleagues spend their careers here. It’s one of the reasons UTA is considered to be among the entertainment industry’s best places to work.

At UTA, the belief in the client relationship is paramount – marked by respect, a sense of stewardship, and a commitment to an artist’s entire creative lif e. Our commitment to every employee is the same.

UTA seeks the innovators, the entrepreneurs. The talented, the creative, the thoughtful. And, the passionate, who share our love for the work all of us are privileged to do.

We encourage applications f rom all people with relevant experience and skills and are determined to ensure that no person receives less favourable treatment because of age, sexual orientation, gender identity, marital status, nationality race, ethnicity, religion or belief, disability, or caring responsibilities. If you require us to make any adjustments throughout the interview process to meet your needs, please let us know.