Assistant to Chief Executive

BLUE OCTOPUS RECRUITMENT LTD; Rochdale; On-site; GBP 39,000; Full time

Job summary

A leading company is seeking an Executive Assistant to the Chief Executive in Rochdale. This full-time, permanent role involves providing high-level executive support, managing correspondence, and ensuring governance compliance for senior leadership meetings. Candidates are expected to possess strong organisational skills and proficiency in Microsoft 365, with a competitive salary and attractive benefits including flexible working and a robust pension scheme.

Benefits

Flexible working arrangements

30 days holiday plus UK bank holidays

Option to purchase up to 5 additional leave days

Defined contribution pension scheme with employer contributions

Qualifications

• Experience providing executive administration/support to senior staff.
• Experience organising complex meetings and taking/writing minutes.
• Good educational background required.

Responsibilities

• Manage the Chief Executive's correspondence and calendar.
• Prepare relevant paperwork for meetings with stakeholders.
• Maintain electronic and paper filing systems.

Skills

Communication

Organisational Skills

Proactivity

Time Management

Education

GCSE Maths and English (grade C/4 or above)

Tools

Microsoft 365

Job description

Executive Assistant to the Chief Executive

Rochdale

£38,500 per annum

Permanent

Full time, hours – 36.5 per week

Our client is looking for an Assistant to the Chief Executive to provide confidential, high-level executive support and manage the Executive Assistant functions for other Executive Directors.

Reporting to the Governance Manager, this role will support the governance of our client, including administration of Executive and Senior Leadership meetings, and supporting Board and Committee meetings to ensure statutory and governance compliance.

Key Responsibilities

1. Managing the Chief Executive’s correspondence.
2. Circulating information from the Chief Executive to stakeholders, ensuring proper formatting.
3. Planning and organising the Chief Executive’s calendar, meetings, travel, and accommodation.
4. Preparing the Chief Executive with relevant paperwork and information for meetings.
5. Maintaining electronic and paper filing systems, including updating CRM and other systems.
6. Undertaking appropriate project work.
7. Acting as the point of contact for the Chief Executive among the Executive Team, Board Members, colleagues, and stakeholders.

About You

The ideal candidate will have a good educational background, including GCSE Maths and English (grade C/4 or above), and proficiency in Microsoft 365.

Experience in providing executive administration/support to senior staff, organising complex meetings, and taking/writing minutes up to Board level are essential. You should be able to work under pressure, be proactive, and possess excellent written and verbal communication skills.

What’s in It for You?

You will enjoy a range of benefits, including:

• Flexible working arrangements.
• 30 days holiday plus UK bank holidays, with an additional 5 days after five years of service. Part-time staff will receive a pro-rata entitlement.
• Option to purchase up to 5 additional leave days per year.
• A defined contribution pension scheme with salary sacrifice, with employer contributions up to 8%.
• And many more benefits!

Applications are reviewed continuously, so early submission is encouraged. The employer reserves the right to close the application process early if suitable candidates are found.