Assistant to Chief Executive

Blue Octopus; Greater Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in Greater Manchester is looking for an Assistant to the Chief Executive to provide high-level executive support. The successful candidate will coordinate communications, assistance for meetings, and the organization's executive correspondence, requiring strong organizational skills, experience in a similar role, and proficiency in Microsoft 365.

Benefits

30 days holiday plus UK bank holidays

Defined contribution pension scheme

Smart working arrangements

Option to purchase additional leave days

Qualifications

• Experience in providing executive-level administrative support.
• Ability to organize complex meetings and take minutes.
• Good education and proficiency in Microsoft 365.

Responsibilities

• Managing all correspondence for the Chief Executive.
• Planning and organizing the Chief Executive's calendar.
• Assisting with Board and Committee meetings.

Skills

Communication

Organizational skills

Proficiency in Microsoft 365

Ability to work under pressure

Education

GCSE Maths and English (grade C/4 or above)

Job description

Permanent

Full time, hours – 36.5 per week

About the role

We are looking for an Assistant to the Chief Executive to provide confidential, high-level executive support to the Chief Executive of RBH. The role will also involve managing the Executive Assistant functions for other Executive Directors.

Reporting to the Governance Manager, this role is vital for RBH’s governance, supporting the administration of Executive and Senior Leadership meetings, and assisting with Board and Committee meetings to ensure statutory and governance requirements are met, fulfilling legal and regulatory obligations.

Key Areas of Work

1. Assisting with the management of all correspondence for the Chief Executive.
2. Circulating information from the Chief Executive to stakeholders, ensuring proper formatting.
3. Planning and organising the Chief Executive’s calendar, including arranging meetings, travel, and accommodation.
4. Preparing the Chief Executive with relevant paperwork and information ahead of meetings.
5. Maintaining electronic and paper filing systems, including updating CRM and other systems.
6. Undertaking appropriate project work.
7. Acting as the point of contact for the Chief Executive among the Executive Team, Board Members, colleagues, and stakeholders.

About you

The successful candidate will have a good education, including GCSE Maths and English (grade C/4 or above), and proficiency in Microsoft 365.

Experience in providing executive-level administrative or secretarial support to senior staff is required, along with the ability to organise complex meetings, including minute-taking up to Board level. You should be able to work under pressure, be proactive, and possess excellent written and verbal communication skills.

What’s in it for you?

As an RBH colleague, you will enjoy benefits such as:

• Smart working arrangements.
• 30 days holiday plus UK bank holidays, with an additional 5 days after five years’ service. Part-time colleagues will receive a pro-rata entitlement.
• The option to purchase up to 5 additional leave days per year.
• A defined contribution pension scheme with salary exchange; RBH matches contributions up to 8%.
• And many more benefits!

Please refer to the attached Job Description when applying. We shortlist and interview throughout the advert's duration, so early application is encouraged. We reserve the right to close the advert early if enough suitable candidates are found.

Before applying or attending an interview, you can request a call with our People Team. We aim to create a supportive interview environment tailored to your needs, whether that involves specific setup, method, or format preferences. Our goal is to make the recruitment process positive for everyone.