Assistant, Supply Chain Administration

Liverpool Football Club; Bedford; On-site; GBP 25,000 - 35,000; Full time

Job summary

Liverpool Football Club is seeking an Assistant, Supply Chain Administrator to support operations at their Distribution Centre in Bedford. This full-time role includes tasks such as managing order confirmations, approving shipments, and ensuring effective communication with suppliers. The ideal candidate will possess strong administration and data skills, with a customer-focused approach to enhance service levels.

Benefits

Competitive salary

Days holiday and bank holidays

Contributory pension scheme

Access to benefits and discounts

Volunteering opportunities

Qualifications

• Excellent office administration skills and strong data literacy.
• Outstanding interpersonal skills for effective communication.
• Experience in merchandising or supply chain is preferred.

Responsibilities

• Support supply chain team with administrative duties.
• Process order confirmations and approve invoices.
• Track shipments and resolve issues with suppliers.

Skills

Office administration skills

Strong data literacy

Organisational abilities

Problem-solving mindset

Customer-focused approach

Tools

MS Office

NetSuite

Job description

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Assistant, Supply Chain Administration, Bedford

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Client:

Liverpool Football Club

Location:

Bedford, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

f8ebf80212b3

Job Views:

5

Posted:

29.06.2025

Expiry Date:

13.08.2025

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Job Description:

About the role

We have an exciting opportunity for an individual to join our Liverpool FC teamas a Assistant, Supply Chain Administrator.

The role of a Supply Chain Administrator centres on supporting the wider supply chain team with administrative duties such as shipment approvals, tracking deliveries, setting up payments, approving invoices, processing order confirmations and ordering stock. The role also includes supporting the wider retail operations team in stock queries and requests.

What will you be doing?

• Assisting in the achievement of company objectives and KPIs.
• Supporting with administrative tasks assigned to all business category owners across own brand merchandise.
• Setting up products on our internal database.
• Ordering stock from suppliers to fulfil customer demand and maintaining service levels.
• Processing order confirmations from suppliers quickly and effectively, liaising with other departments where necessary.
• Approving shipment requests from our freight forwarder
• Setting up payment requests and approving invoices.
• Chasing suppliers for overdue items and commitment queries.
• Liaising with suppliers and Purchase Ledger team to resolve and reconcile all receipts against payment terms.
• Resolving issues where stock does not arrive exactly as it should.
• Maintaining all documents relating to supply chain process in accordance with the company’s quality requirements.
• Receive, validate and process all Customs clearance documentation on time and in full.
• Track shipments under all associated incoterms.
• Communicating informed risks within the business to key stakeholders.
• Running and issuing weekly and monthly stock and sales reports for the wider Merchandising team.
• Preparing reports for internal circulation.

Who are we looking for?

To be successful in this role, you will be ahighly motivated and adaptable individual with excellent office administration skills and strong data literacy, particularly in numerical reasoning.The ideal candidate will possess outstanding interpersonal skills to effectively communicate with both suppliers and internal teams.Strong time management and organisational abilities are essential to meet deadlines, along with a keen attention to detail and a proactive, problem-solving mindset.A customer-focused approach, self-motivation, and flexibility are key attributes for success in this role.Proficiency in MS Office, especially Excel and Outlook, is required, along with good overall computer literacy. Experience using NetSuite or a similar stock management database is desirable. With a background in merchandising or supply chain—ideally within a retail environment—is preferred.

Why should you apply?

This isa full-time permanent role working hours per week. Your main base will be our Distribution Centre, Winston.

To reward your hard work and commitment we offer a competitive salary, days holiday (plus 8 bank holidays and the option to purchase up to an additional 5 days) and a contributory pension scheme.

You will have access to our benefits kit bag where you can get high street discounts, and a selection of benefit schemes you can join.There are opportunities to get involved with volunteering through our LFC Foundation to give back to the local community.

At Liverpool Football Club, we have an unwavering commitment to equality, diversity and inclusion and are always looking to making a positive difference in the communities that we operate within.We are proud of our achievements in this area; maintaining the Premier League Equality Standard Advanced Level, becoming a founding signatory of the Football Association’s Football Leadership Diversity Code and being recognised as a leader in this important area on and off the pitch.We take our responsibilities in this area seriously and through the work being done across the club,we are committed to increasing the diversity of our people and becoming an increasingly inclusive workplace for all. We are committed to hiring great people representative of diverse backgrounds, perspectives, and skills across our entire business. If you share our enthusiasm and passion for inclusivity, then we want to hear from you.

Liverpool FC is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all Colleagues and Volunteers to share this commitment.