Assistant Shipping Coordinator

De La Rue plc; Bolton; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an Assistant Shipping Coordinator to join their dynamic team. In this pivotal role, you'll be responsible for managing the provision and dispatch of customer orders, ensuring compliance with security protocols, and coordinating with various departments to achieve operational excellence. Your expertise in stock control and global shipping will be invaluable as you navigate a fast-paced manufacturing environment. This forward-thinking company values diversity and is committed to creating a supportive workplace where your unique skills can shine. If you're ready to take your career to the next level, this opportunity is perfect for you.

Qualifications

• Proven knowledge of stock control management of finished goods.
• Experience in shipping products globally using various transport methods.

Responsibilities

• Coordinate and manage internal/external customer orders.
• Ensure compliance with security levels for shipments and manage invoices.

Skills

Stock Control Management

Shipping Products Globally

Intermediate Excel

Intermediate Word

ERP Systems

Invoicing

Freight Accruals

Adaptability

Tools

SAP ByD

Job description

This is a Permanent, Full Time vacancy.

The Vacancy

Permanent, Full Time

We’re looking for an Assistant Shipping Coordinator to join us!

You’ll be responsible for the provision and despatch of internal/external customer orders using the 3PL transport provider and ensuring that shipments are arranged at the correct security level and that all control measures are in place. Further to this, you will reconcile monthly transport invoices and freight accruals and despatch orders off the ERP system, raising customer invoices on SAP ByD.

We’re looking for those that can be the primary contact for all shipping matters in Westhoughton and assist the shipping coordination team.

Main Tasks:

1. Input details into the Shipping Log to provide notice of collections to site.
2. Arrange security escorts and transport compliant with the required security level for each shipment.
3. Communicate shipment details with other sites, notifying delays and changes in advance.
4. Responsible for booking secure waste (Level 1 and CViT) collections.
5. Work closely with planning, sales, security auditors, and packing to achieve OTIF.
6. Produce, review, and update SOPs for shipping.
7. Manage own areas of the electronic filing system, keeping records, documents, and folders up to date and accurate.
8. Consolidation of loads, review shipping options and costs through the 3PL transport provider.
9. Check and authorise invoice payments monthly, log shipments onto costing spreadsheet.
10. Plan and book collections in line with the manufacturing plan and customer delivery schedule.
11. Complete bookings for the global shipment of cylinders, samples, and finished goods.

Key qualifications, skills and experience required:

1. Ideally, proven knowledge of Stock Control management of finished goods.
2. Ideally, experience of shipping products globally using road, sea, and air transport (known consignor knowledge).
3. Intermediate/Advanced Excel, Word, ERP. Invoicing and freight accruals using SAP ByD or a similar system would also be advantageous.
4. Experience in a busy fast-paced manufacturing environment desirable.
5. Flexible and adaptable.

Join the Team

We want to work with people like you from all backgrounds and experiences, to help us gain a diverse workforce with a broad outlook and sharp expertise. We are looking for people unafraid to go that extra mile, bringing with them unique characteristics and abilities.

Show us you have what it takes and we'll reward you with a great place to work alongside other great people. Global business, global people. We think De La Rue is an amazing place to work. But don't just take our word for it.